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Events Services Coordinator, Dining Services
Job Overview
Employment Type
Full-time
Work Schedule
Flexible
Weekend Shifts
Night Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Job Description
The University of St. Thomas is a respected institution committed to providing a robust educational experience alongside a vibrant campus life. Known for its dedication to inclusivity and community engagement, the university continuously strives to support its students, faculty, and staff through exceptional services and programs. It is an environment that fosters collaboration, innovation, and a welcoming atmosphere where students and the campus community can thrive. Within this dynamic context, the Dining Services department plays a crucial role in delivering quality food services and managing campus events that bring the community together.
The role of Events Services Coordinator within Di... Show More
The role of Events Services Coordinator within Di... Show More
Job Requirements
- Must have a valid driver's license
- Must remain flexible to work varied hours including nights weekends and holidays
- Must be able to provide event support for all on and off campus events
- Must be able to lead and mentor student workers
- Must be proficient in managing and utilizing event management software for event planning and execution
Job Qualifications
- Bachelor's degree in event management hospitality business or related field
- Proven experience in event coordination
- Strong organizational and project management skills
- Excellent communication and interpersonal skills
- Ability to work collaboratively with diverse teams
- Experienced in setting up and operating audio/visual equipment
Job Duties
- Develop comprehensive event plans including timelines budgets and resource requirements
- Collaborate with university departments and community partners to understand event objectives and requirements
- Act as liaison between client and key University stakeholders such as maintenance engineering housekeeping police department IT and catering
- Identify and secure suitable spaces for events
- Oversee events to ensure world-class delivery and execution
- Coordinate logistics including transportation catering audio-visual equipment and other necessary arrangements
- Oversee the setup operation and breakdown of events ensuring smooth execution
- Manage overall resource and labor allocation for events
- Set up and operate A/V equipment including microphones speakers projectors laptops and screens
- Troubleshoot A/V issues and provide timely solutions
- Coordinate with A/V vendors and suppliers
- Ensure all A/V setups comply with university standards
- Keep updated with emerging A/V technologies and recommend improvements
- Train staff and faculty on A/V equipment use
- Develop and manage event budgets tracking expenses
- Explore cost-saving measures
- Liaise with external vendors and suppliers to secure services and materials
- Negotiate contracts and review proposals
- Conduct post-event evaluations and gather feedback
- Ensure compliance with university policies and mitigate event-related risks
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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