Events Services Coordinator, Dining Services
Job Overview
Employment Type
Full-time
Compensation
Type:
Hourly
Rate:
Range $19.00 - $28.00
Work Schedule
Flexible
Weekend Shifts
Night Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Paid holidays
Professional Development
Job Description
The University of St. Thomas is a prestigious higher education institution committed to academic excellence, community engagement, and providing transformative experiences for its students and faculty. Known for its dynamic campus environment and diverse programs, the university continually strives to foster a culture of innovation, collaboration, and inclusivity. As part of this commitment, the university offers a wide range of services that support the vibrant life on campus, including dining, event coordination, and facility management, all aimed at enhancing the overall campus experience. Being an Equal Opportunity Employer, the university values diversity and is dedicated to creating an equitable workplace... Show More
Job Requirements
- Must have a valid driver's license
- must remain flexible to work varied hours including nights weekends and holidays
- must be able to provide event support as needed to all events on and off campus
- must be able to lead and mentor student workers
- must be proficient in managing and utilizing event management software to ensure seamless planning and execution of events
Job Qualifications
- Bachelor's degree in event management hospitality business or a related field
- proven experience in event coordination in any industry
- strong organizational and project management skills
- excellent communication and interpersonal skills
- ability to work collaboratively with diverse teams
- experienced in setting up and operating audio/visual equipment
Job Duties
- Develop comprehensive event plans including timelines budgets and resource requirements
- collaborate with university departments and community partners to understand event objectives and requirements
- act as liaison between client and key university stakeholders such as maintenance engineering housekeeping police department IT and catering
- identify and secure suitable spaces for events as necessary
- oversee events and ensure a world-class delivery and execution
- coordinate logistics for events including transportation catering audio-visual equipment and other necessary arrangements
- oversee the setup operation and breakdown of events ensuring all aspects run smoothly
- responsible for overall resource and labor allocation for the event
- set up and operate A/V equipment including microphones speakers projectors laptops and screens for presentations
- troubleshoot A/V issues during events and provide timely solutions to ensure uninterrupted proceedings
- coordinate with A/V vendors and suppliers to secure necessary equipment and services
- ensure all A/V setups comply with university standards and meet the needs of event organizers and participants
- keep up to date with emerging A/V technologies and recommend upgrades or improvements
- train staff and faculty on the proper use of A/V equipment and software
- develop and manage event budgets tracking expenses and ensuring cost effectiveness
- explore cost-saving measures without compromising the quality of events
- liaise with external vendors and suppliers to secure necessary services and materials
- negotiate contracts review proposals and ensure vendors meet the universitys standards
- conduct post-event evaluations to assess the success of events
- gather feedback and identify areas for improvement
- ensure events comply with university policies and regulations
- mitigate potential risks associated with events and implement appropriate contingency plans
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
We didn't receive the exact location for this job posting,
please contact the employer.
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