Job Overview
Employment Type
Temporary
Full-time
Compensation
Type:
Hourly
Rate:
Range $24.00 - $35.00
Work Schedule
Standard Hours
Weekend Shifts
Benefits
Health Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Employee wellness programs
Job Description
The University of Miami is a prestigious private research university located in Coral Gables, Florida. Known for its diverse academic offerings, cutting-edge research initiatives, and vibrant campus life, the university is committed to providing a supportive and inclusive environment for its students, faculty, and staff. With a strong emphasis on community engagement and student success, the University of Miami fosters a culture of innovation, collaboration, and excellence. The campus hosts a wide range of events and ceremonies that celebrate the achievements of its students and strengthen the bonds within the university community. The Office of Commencement & Special Projects plays... Show More
Job Requirements
- Bachelor's degree in communications, marketing, business or events related field
- 2-3 years of relevant work experience
- Proficient in Word, Excel, PowerPoint, and Outlook
- Ability to multitask with overlapping deadlines
- Excellent oral and written communication skills
- Exceptional interpersonal skills
- Outstanding customer service skills
- Ability to work independently with minimal supervision
- Availability to work evening and weekend hours during event periods
Job Qualifications
- Bachelor's degree in communications, marketing, business or related field
- 2-3 years of relevant work experience
- Proficient in Word, Excel, PowerPoint, and Outlook
- Strong multitasking skills in a fast-paced office
- Excellent oral and written communication skills
- Exceptional interpersonal skills
- Outstanding customer service
- Ability to work independently with minimal supervision
- Bilingual in English and Spanish is a plus
Job Duties
- Assist in planning and execution of seven commencement ceremonies held in the spring
- Create timelines and checklists for event responsibilities
- Develop relationships with school and college liaisons and vendors
- Collect content and assist in proofreading for accuracy and flow
- Maintain and upload data into event management systems
- Update departmental website with commencement information
- Prepare binders for production briefs and maintain schedules
- Support event set-up and breakdown and transport materials
- Serve as on-site lead and contact during events
- Coordinate signage, accessibility needs, parking, and security
- Monitor and track revenue and expenses
- Complete month-end account reconciliations
- Process purchase orders and ensure vendor payments
- Provide customer service regarding commencement inquiries
- Communicate with faculty and staff about ceremonies
- Prepare reports based on sales and surveys
- Use university systems for vendor invoicing and facility requests
- Manage department phone, email, and calendar
- Maintain workspace and inventory
- Schedule and coordinate meetings and agendas
- Order office supplies
- Perform other assigned duties
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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