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Job Overview
Employment Type
Full-time
Compensation
Salary
Range $45,635.16 - $61,172.76
Work Schedule
Standard Hours
Weekend Shifts
Benefits
Medical insurance
Dental Insurance
Vision Insurance
Life insurance
Tuition remission
Dependent education programs
Paid Time Off
Job Description
The University of New Mexico's School of Medicine, specifically the Office of Education Medical Student Affairs Office, is seeking an experienced and detail-oriented Events Planner to join their dedicated team. As a public research university, the University of New Mexico (UNM) plays a significant role in educating future healthcare professionals and advancing medical knowledge through cutting-edge research. The School of Medicine is a pivotal component of this mission, supporting medical students by providing a rich educational environment and organizing critical academic and social events that contribute to their professional and personal development.
The Events Planner will be instrumental in... Show More
The Events Planner will be instrumental in... Show More
Job Requirements
- High school diploma or GED
- At least 5 years of relevant experience related to duties and responsibilities
- Ability to manage multiple tasks simultaneously and prioritize workload
- Self-starter with strong organizational skills
- Ability to create and manage multiple budgets adhering to university policies
- Understanding of contractual language and negotiation skills
- Must comply with university influenza vaccination requirement if working in clinical areas
Job Qualifications
- High school diploma or GED
- At least 5 years of experience directly related to event planning and coordination
- Demonstrated experience in event planning and/or project management
- Detail oriented with strong organizational skills
- Ability to effectively communicate both written and orally
- Advanced working knowledge of Microsoft 365 Suite
- Proficient Adobe and Google Suite software skills
- Experience coordinating and supporting large events with 100 or more people
- Ability to maintain a calm demeanor under pressure
- Proficiency with MS Word, MS Excel, Smartsheet, Adobe InDesign, Adobe Photoshop, Lucid Press or other desktop publishing software
Job Duties
- Plan, coordinate, and execute major and minor events including set up and tear down
- Provide logistical activity and event support for Learning Communities and student organizations
- Create, prepare, proof-read, and review content and format for all event materials and social media outlets
- Maintain records of orders ensuring appropriate accounting
- Order event related supply materials including speaker and attendee awards
- Prepare and update mailing lists required for events
- Coordinate and conduct planning meetings with stakeholders
- Develop and maintain event budgets, regularly update stakeholders regarding budget revenues and expenses, prepare event timelines
- Provide day-of event support, coordination, and oversight of staff and volunteer staff
- Communicate with venue contacts prior to and during event to ensure on-site details are properly executed
- Negotiate contracts and fully understand contractual language to enhance meetings while protecting company liability
- Provide peripheral support for chartered MD student organizations
- Work occasional weekend and evening hours as needed for event support and management
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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