Job Overview
Employment Type
Temporary
Full-time
Compensation
Type:
Salary
Rate:
Range $75,000.00 - $95,000.00
Work Schedule
Flexible
Benefits
medical benefits
Job Description
The Simons Foundation is a private foundation established in 1994 by Jim and Marilyn Simons. It is dedicated to advancing the frontiers of research in mathematics and the basic sciences. The foundation supports various research programs and initiatives that foster collaboration across disciplines and institutions worldwide. Headquartered in New York City, the foundation plays a crucial role in funding research and organizing scientific events that serve to connect and inspire researchers, educators, and students alike. With a strong commitment to diversity and inclusivity, the Simons Foundation promotes equitable pathways to science and mathematics careers, ensuring a wider range of perspectives... Show More
Job Requirements
- Bachelor's degree
- Minimum of 7 years of previous events experience
- Proven effectiveness in working with diverse client participant groups, managing budgets and logistics
- Experience with onsite event management, including setup, registration, venue logistics and audio visual needs
- Team player and self-motivated
- Able to manage multiple projects with tight deadlines in a fast-paced environment
- Excellent oral and written communication skills
- Effective trouble-shooting skills and good judgment
- Willing and able to work varying schedules including early mornings, evenings, weekends and travel
- Previous work in research or academic settings is a plus
- High proficiency in Microsoft Office
- Working knowledge of Cvent preferred
- Basic knowledge of audiovisual equipment and desktop publishing software is preferred
- Ability to move supplies and equipment weighing up to 20 pounds
- Ability to move throughout several office buildings and event spaces on-site and off-site
Job Qualifications
- Bachelor's degree
- Minimum of 7 years of previous events experience
- Proven effectiveness in working with diverse client participant groups, managing budgets and logistics
- Experience with onsite event management, including setup, registration, venue logistics and audio visual needs
- Skilled at managing multiple projects with tight deadlines
- Excellent oral and written communication skills
- Effective trouble-shooting skills and good judgment
- Previous work in research or academic settings is a plus
- High proficiency in Microsoft Office
- Working knowledge of Cvent preferred
- Basic knowledge of audiovisual equipment and desktop publishing software is preferred
Job Duties
- Support host department with tasks associated with logistics before, during and after events
- Use event planning platform to create event websites, manage attendee communication and execute participant registration both pre-event and on-site
- Assist in negotiations of agreements with third-party vendors to ensure high quality of service and fiscal responsibility
- Create and monitor project management tools such as timelines, task lists, budgets and run of show documents
- Produce or facilitate the creation of event collateral as needed
- Represent and deliver service excellence with program participants
- Review events calendar and work with staff and security to ensure program preparations are completed on time
Job Qualifications
Experience
Expert Level (7+ years)
Job Location
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