Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $75,000.00 - $80,000.00
Work Schedule
Standard Hours
Flexible
Benefits
Medical insurance
Dental Insurance
Vision Insurance
403(b) Retirement Plan
Life insurance
long term disability insurance
Paid Time Off
Job Description
The American Montessori Society (AMS) is the leading advocate for quality Montessori education, recognized nationally for setting high professional standards in Montessori teaching and learning. Established as a nonprofit 501(c)(3) organization, AMS supports over 20,000 members including more than 1,300 accredited public and private Montessori schools throughout the United States and around the world. Through its commitment to excellence, AMS offers extensive resources such as an information center, advocacy in public policy, research initiatives, and professional development events aimed at advancing Montessori education. The society hosts The Montessori Event, its premier annual conference, which draws thousands of educators and professionals... Show More
Job Requirements
- Bachelor’s degree or equivalent experience
- five or more years of relevant event management experience
- proven ability to manage complex projects independently
- excellent organizational and communication skills
- proficiency in event management software such as Cvent
- ability to travel within the United States 4-6 times per year
- must reside in one of the specified states within the Eastern or Southern Time Zone
- eligibility to work in the United States
- ability to work remotely in Eastern Time Zone
Job Qualifications
- Five plus years of experience managing large-scale conferences or hybrid events
- expertise in event logistics, budgeting, contracts, and on-site management
- strong attention to detail, resourcefulness, and ability to multi-task under pressure
- sourcing experience preferred
- excellent negotiation and communication skills
- proficiency with Cvent or comparable event management platforms
- certified Meeting Planner certification is a plus
- strong analytical mindset and ability to use data to inform decisions
- proactive, self-starting attitude
- ability to exhibit grace under pressure
- passion for delivering high-quality experiences aligned with AMS’s educational mission
Job Duties
- Lead the full lifecycle of multiple hybrid events
- collaborate across departments to deliver cohesive, mission-driven experiences
- create and manage detailed timelines, workflows, and documentation
- support the Community Engagement Lead in planning and delivering Regional Symposiums
- manage all speaker relations including communications, training, scheduling, and on-site support
- oversee the Cvent Abstract Management System for proposal collection and program logistics
- develop RFPs, analyze proposals, and negotiate contracts with venues and vendors
- coordinate site visits and verify all event logistics
- review and approve vendor invoices and master bills
- work with local tourism bureaus to enhance attendee experiences
- create agendas and master run of show for events
- coordinate preconference and conference event information for website content
- collaborate with marketing and registration teams to create a flawless online registration experience
- manage session assignments, room plans, food and beverage, AV, decor, and signage logistics
- oversee staff and volunteer training related to event operations
- track budgets, expenses, and vendor costs
- manage payment collections and reconciliation
- maintain the AMS Event Dashboard and reports
- collect and analyze post-event feedback and metrics
- research and implement event industry trends and technologies
- create innovative engagement opportunities
- integrate risk management and contingency planning
- uphold AMS commitments to inclusion, sustainability, and professionalism
- represent AMS with enthusiasm, professionalism, and empathy
- provide excellent service to members, attendees, sponsors, and speakers
- contribute to AMS's reputation for delivering exceptional, mission-driven events
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
We didn't receive the exact location for this job posting,
please contact the employer.
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