Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $75,000.00 - $80,000.00
Work Schedule
Standard Hours
Benefits
Medical insurance
Dental Insurance
Vision Insurance
403(b) Retirement Plan
Life insurance
long term disability insurance
Paid Time Off
Job Description
About the American Montessori Society (AMS): The American Montessori Society is a leading nonprofit organization dedicated to promoting and supporting the Montessori method of education in the United States and internationally. Founded with a mission to uphold high professional standards and accurate Montessori educational practices, AMS accredits schools that adhere to its rigorous criteria and provides comprehensive teacher education programs affiliated with Montessori principles. With a membership base of over 20,000 individuals and 1,300 public and private schools, AMS acts as a powerful advocate for Montessori education, offering resources, research opportunities, and professional development events that foster growth and innovation... Show More
Job Requirements
- Bachelor's degree or equivalent experience
- 5+ years of event management experience
- Proficiency in event management software such as Cvent
- Ability to travel 4-6 times annually in the US
- Residency in specified US states (Maine, Connecticut, Massachusetts, New Jersey, New York, Pennsylvania, Maryland, Virginia, Ohio, Georgia, Florida, Alabama, Tennessee, Wisconsin, Texas)
- Eligible to work in the United States
- Strong negotiation and communication skills
- Detail-oriented with excellent organizational abilities
- Capacity to work independently within a remote environment
- Availability to work Eastern Time Zone hours
Job Qualifications
- 5+ years of experience managing large-scale conferences or hybrid events
- Expertise in event logistics, budgeting, contracts, and on-site management
- Strong attention to detail and ability to multi-task under pressure
- Sourcing experience preferred
- Excellent negotiation and communication skills
- Proficiency with Cvent or comparable event management platforms
- Certified Meeting Planner is a plus
- Strong analytical mindset
- Proactive, self-starting attitude
- Grace under pressure
- Passion for delivering high-quality experiences aligned with AMS's educational mission
Job Duties
- Lead the full lifecycle of multiple hybrid events
- Collaborate across departments to deliver mission-driven experiences
- Create and manage detailed timelines, workflows, and documentation
- Support Community Engagement Lead in Regional Symposiums planning
- Manage all speaker relations including communications and on-site support
- Oversee the Cvent Abstract Management System
- Develop RFPs, analyze proposals, and negotiate contracts
- Coordinate site visits and monitor event logistics
- Review and approve vendor invoices
- Work with local tourism bureaus to enhance attendee experiences
- Create agenda and master run of show for events
- Coordinate preconference and conference event information
- Manage session assignments, room plans, food and beverage, AV, decor, and signage
- Oversee staff and volunteer training related to event operations
- Track budgets, expenses, and vendor costs
- Manage payment collection and reconciliation
- Maintain the AMS Event Dashboard with data and reports
- Collect and analyze post-event feedback
- Research and implement event industry trends
- Create innovative engagement opportunities
- Integrate risk management into event preparation
- Represent AMS with professionalism and empathy
- Provide excellent service to members, attendees, sponsors, and speakers
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
We didn't receive the exact location for this job posting,
please contact the employer.
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