Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $75,000.00 - $80,000.00
Work Schedule
Standard Hours
Benefits
Medical insurance
Dental Insurance
Vision Insurance
403(b) Retirement Plan
Life insurance
long term disability insurance
Paid Time Off
Job Description
The American Montessori Society (AMS) is a distinguished nonprofit organization dedicated to advocating for quality Montessori education. Established as the leading authority in Montessori educational standards, AMS actively sets and maintains high professional benchmarks that govern Montessori practice in its accredited schools and affiliated teacher education programs. This commitment ensures that Montessori education remains rigorous, innovative, and accessible to students across the globe. With a robust membership surpassing 20,000 individuals and institutions, including 1,300 private and public schools, AMS serves as a pivotal resource for educators, parents, and policymakers alike. The organization also offers extensive support services, research, and professional... Show More
Job Requirements
- Bachelor's degree or equivalent experience
- Minimum 5 years of event management experience including large-scale or hybrid events
- Experience within nonprofit or association sectors preferred
- Proficiency in event management software such as Cvent
- Strong negotiation, communication, and interpersonal skills
- Availability to travel in the United States 4-6 times per year
- Residency in one of the specified Eastern and Southern U.S. states
- Eligibility to work in the United States
- Ability to work independently and as part of a collaborative team
- Excellent organizational and multitasking abilities
Job Qualifications
- 5+ years of experience managing large-scale conferences or hybrid events
- Expertise in event logistics, budgeting, contracts, and on-site management
- Strong attention to detail, resourcefulness, and ability to multi-task under pressure
- Sourcing experience preferred
- Excellent negotiation and communication skills
- Proficiency with Cvent or comparable event management platforms
- Certified Meeting Planner is a plus
- Strong analytical mindset and ability to use data to inform decisions
- A proactive, self-starting attitude
- Exhibits grace under pressure
- Passion for delivering high-quality experiences aligned with AMS's educational mission
Job Duties
- Lead the full lifecycle of multiple hybrid events
- Collaborate across departments to deliver cohesive, mission-driven experiences
- Create and manage detailed timelines, workflows, and documentation
- Support the Community Engagement Lead in planning and delivering Regional Symposiums
- Manage all speaker relations including communications, training, scheduling, and on-site support
- Oversee the Cvent Abstract Management System including proposal collection, reviewer assignments, presenter communications, and program logistics
- Develop RFPs, analyze proposals, and negotiate contracts with venues, hotels, AV providers, and catering partners
- Coordinate site visits, monitor room setups, and verify all logistics prior to and during events
- Review and approve vendor invoices and master bills
- Work with local tourism bureaus and destination partners to enhance attendee experiences
- Create event agendas and master runs of show
- Coordinate event information for website content
- Collaborate with marketing staff to create event websites
- Work with registration team and web designers on online registration
- Manage all logistical elements including session assignments, room plans, food and beverage, AV, decor, and signage
- Oversee staff and volunteer training related to event operations
- Maintain composure and focus in a fast-paced environment
- Track budgets, expenses, and vendor costs
- Manage payment collection and reconciliation
- Maintain the AMS Event Dashboard with current data and reports
- Collect and analyze post-event feedback and metrics to measure success
- Provide event performance reports and process optimization recommendations
- Research and implement event industry trends and technologies
- Create innovative engagement opportunities
- Integrate risk management and contingency planning
- Uphold inclusion, sustainability, and professionalism standards
- Represent AMS with professionalism and empathy
- Provide excellent service to members, attendees, sponsors, and speakers
- Contribute to AMS's reputation for delivering exceptional, mission-driven events
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
We didn't receive the exact location for this job posting,
please contact the employer.
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