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Job Overview
Employment Type
Full-time
Compensation
Salary
Range $55,100.00 - $91,800.00
Work Schedule
Standard Hours
Flexible
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional Development
Hybrid work
Employee Resource Groups
Job Description
The University of California, Berkeley, is a prestigious public research university renowned worldwide for its academic and research excellence, commitment to equity, and social justice. Founded in 1868, UC Berkeley has continuously innovated and created immense intellectual, economic, and social value, maintaining a dynamic academic community that thrives on diversity and inclusion. The campus fosters a culture of openness, belonging, and freedom, creating a supportive environment where students, faculty, and staff can excel in their pursuits. Being part of UC Berkeley means engaging with a community that prioritizes education as a vital element of social justice and actively seeks to... Show More
Job Requirements
- Bachelor's degree
- three or more years of experience in event planning and management or equivalent
- strong organizational skills
- excellent communication skills
- ability to manage multiple projects and meet deadlines
- experience with vendor management
- ability to work under pressure
- proficiency in customer service
- attention to detail
- ability to work independently and as part of a team
- strong decision-making skills
- willingness to undergo fingerprinting and background check
- eligible to work in the US
- ability to participate in professional development activities
- willingness to work up to 20% hybrid schedule
Job Qualifications
- Bachelor's degree
- three or more years of event planning and management experience or equivalent combination of experience and training
- proven record of producing high quality events and excellent customer service
- strong organizational, analytical, planning, and project management skills
- knowledge of event planning, production, and public relations practices
- ability to work under pressure and meet deadlines
- ability to manage multiple projects and prioritize workload
- strong written communication skills
- excellent interpersonal communication and political acumen
- conflict resolution and active listening skills
- attention to detail and accuracy
- ability to work independently and collaboratively
- strong decision-making and judgment skills
- preferred experience managing events from 10 to 1000 people
- knowledge of crowd management, safety protocols, and emergency procedures
- familiarity with University policies related to event management
Job Duties
- Ensure smooth-running, effective events, including timely problem resolution using tact and discretion
- Schedule and organize departmental-sponsored events, partnering with staff and faculty for budget and scope
- Initiate annual event planning and direct processes for regular events like Fall Welcome and Commencement
- Define event goals, budget projections, and logistical arrangements including room rental, catering, and publicity
- Coordinate master calendar scheduling with communications to minimize conflicts
- Manage vendor relations including caterers, audiovisual technicians, and parking services
- Secure necessary campus approvals such as alcohol permits and food service permits
- Collect post-event feedback and produce summary reports for future improvements
- Oversee sponsored event support requests and ensure financial compliance
- Train and supervise student Event Assistants and provide resources to departmental event coordinators
- Develop and maintain web-based tools for event management
- Collaborate with communications for information sharing and staff orientation
- Partner with leadership on donor engagement and fundraising event planning
- Build and maintain donor relationships with tailored communications
- Plan and manage annual Homecoming and Commencement events with staff leadership
- Research and negotiate with vendors and venues for event needs
- Manage payments, honoraria, and ensure compliance with University policies
- Schedule and manage departmental and shared humanities space uses
- Maintain departmental inventory focusing on cost-effectiveness and sustainability
- Serve as backup for front office and facilities support as needed
- Participate in ongoing professional development and training
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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