Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $60,000.00 - $70,000.00
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional Development
Travel reimbursement
Employee Discounts
Job Description
PCMA (Professional Convention Management Association) is a leading organization dedicated to advancing the meetings and events industry by providing education, networking opportunities, and professional development resources to event professionals worldwide. Headquartered in Chicago, IL, PCMA serves a diverse community of event planners, strategists, and executives who strive to deliver innovative and impactful event experiences. As a nonprofit association, PCMA prides itself on fostering collaboration and knowledge sharing within the industry, making it a pivotal player in shaping the future of meetings and events.
The role of Events Manager at PCMA is a full-time position based in Chicago, IL, offering ... Show More
The role of Events Manager at PCMA is a full-time position based in Chicago, IL, offering ... Show More
Job Requirements
- Bachelor's degree
- 4-6 years of experience in meeting and event management
- Proven experience managing complex event logistics and budgets
- Proficiency in Microsoft Office applications
- Ability to work with web-based platforms and learn new software
- Strong organizational skills
- Ability to manage multiple projects simultaneously
- Strong communication skills
- Ability to work independently and as part of a team
- Willingness to travel up to 25%
- Ability to work outside traditional office hours
- Ability to handle multiple priorities under pressure
- Ability to lift up to 15 pounds
- Ability to perform physical activities such as walking and sitting for extended periods
- Ability to maintain professionalism and tact
Job Qualifications
- Bachelor's degree or equivalent combination of education and relevant experience
- 4-6 years of experience in meeting and event management preferably within an association or nonprofit environment
- Proven success in managing complex event logistics vendor relationships and budgets
- Proficiency in Microsoft Office applications Word Excel PowerPoint Outlook
- Comfort working with web-based platforms and ability to quickly learn new software registration systems project management tools
- Strong organizational skills with the ability to manage multiple projects and priorities simultaneously
- Collaborative team player with a positive attitude and problem-solving mindset
- Strong verbal and written communication skills with the ability to handle customer inquiries and resolve issues effectively
- Demonstrated ability to work independently while also contributing to a team environment
- Ability to maintain professionalism discretion and tact when engaging with diverse stakeholders
- Willingness to travel and work outside of traditional office hours as required for events
- Ability to remain flexible and perform well under pressure while meeting deadlines
Job Duties
- Serve as lead logistical event organizer for assigned PCMA programs including conferences board meetings and special events
- Oversee all logistics related to venue management meeting room sets food and beverage audiovisual and production internet signage decor shipping and on-site operations
- Develop and manage detailed project timelines production schedules and run-of-show documents to ensure successful event delivery
- Partner with internal stakeholders to define event requirements objectives and deliverables
- Manage vendor relationships and negotiate contracts for assigned services ensuring cost effectiveness and adherence to PCMA standards
- Manage event budgets tracking expenses approving invoices and preparing financial reconciliations
- Lead planning calls with vendors partners and internal teams provide clear communication and direction throughout the event lifecycle
- Manage on-site event execution including load-in/out vendor supervision and troubleshooting
- Ensure sustainability accessibility and inclusivity considerations are integrated into event logistics
- Participate in planning visits and provide on-site event support as assigned
- Assist with additional event logistics and projects as requested by the Director of Events
- Contribute to a collaborative respectful and positive workplace culture
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
We didn't receive the exact location for this job posting,
please contact the employer.
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