Events Manager

Alexandria, VA, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Salary

Rate:

Range $90,000.00 - $105,000.00

Work Schedule

Standard Hours

Benefits

Health Insurance

Dental Insurance

Vision Insurance

prescription benefits

Retirement benefits

paid leave

Job Description

The Aspen Institute is a globally recognized nonprofit organization dedicated to fostering a free, just, and equitable society. Established in 1949, this esteemed organization has been instrumental in driving meaningful change through thoughtful dialogue, innovative leadership, and impactful action. The Aspen Institute works diligently to address some of the most critical challenges facing communities across the United States and around the world. Headquartered in Washington, DC, with an additional campus in Aspen, Colorado, and an expansive international network of partners, the Institute stands as a beacon for collaborative problem-solving and progressive policy development.

Within the umbrella of the Aspen Ins... Show More

Job Requirements

Minimum 5 years of event planning experience
Bachelor's degree preferred
Experience liaising with vendors including audio-visual contractors
Strong project management skills
Ability to work in a fast-paced environment
Excellent communication skills
Strong budget management skills
Proficiency with Cvent, Canva, Google Suite, and Microsoft Suite
Ability to stand for long periods
Ability to lift up to 25 lbs

Job Qualifications

Minimum 5 years of event planning experience, especially on large-scale events in the non-profit sector
Bachelor's degree preferred
Track record of liaising with vendors, especially audio-visual contractors and technical event production
Very strong project management skills
Ability to work in a fast-paced environment and manage multiple tasks simultaneously and stay focused under pressure
Excellent interpersonal skills and ability to communicate effectively with different stakeholders internally and externally
Strong budget management and tracking skills
Proficiency with Cvent, Canva, Google Suite, and Microsoft Suite preferred
Graphic design experience is a plus

Job Duties

Project manage and execute small, medium, and large-scale event logistics from start to finish, whether as part of a team or alone
Research, manage, and liaise with event vendors, including but not limited to venue staff, AV companies, caterers, and supply companies
Oversee registration operations using Cvent and other form-building platforms
Create and track event budgets through the entire life cycle, from initial creation to debriefing actual expenses
Create basic printed and digital assets, including agendas, participant lists, bio books, and printed signage using branding guidelines
Manage and organize onsite materials and setup
Provide onsite logistical support, including staffing registration, overseeing vendors, coordinating with venue staff, managing load-in and load-out, and ensuring all attendee needs are met

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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