Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $51,000.00 - $85,000.00
Work Schedule
Flexible
Weekend Shifts
Benefits
Health Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Travel reimbursement
Job Description
The Napa Institute is a prominent faith-based organization committed to fostering a deep understanding and appreciation of the Catholic faith through education, community engagement, and special events. Located in Irvine, California, the Napa Institute hosts a variety of significant conferences and gatherings aimed at enriching the spiritual lives of its community and advancing its mission of faith formation and evangelization. The Institute is renowned for its high-profile events that draw attendees from across the country, including clergy, business leaders, and laypeople dedicated to integrating faith into their everyday lives.
As an established nonprofit, the Napa Institute prides itself on i... Show More
As an established nonprofit, the Napa Institute prides itself on i... Show More
Job Requirements
- Bachelor’s degree preferred
- Minimum 3-5 years experience in event management
- Strong organizational and project management skills
- Excellent oral and written communication skills
- Proficiency in Microsoft Office Suite and event management tools
- Ability to work collaboratively with clergy, executives, staff, and volunteers
- Ability to handle sensitive information confidentially
- Availability for travel and flexible working hours
Job Qualifications
- Commitment to the Catholic faith and Napa Institute mission
- Strong organizational, administrative, and project management skills
- Excellent oral and written communication skills
- Ability to plan, prioritize, and manage multiple events simultaneously
- Ability to work collaboratively with clergy, executives, staff, and volunteers
- High professionalism and ability to handle sensitive information
- Proficiency in Microsoft Office Suite and event management tools
- Minimum 3-5 years experience in event management
- Bachelor’s degree preferred
Job Duties
- Negotiate and manage venue contracts
- Review contracts with the President before execution
- Coordinate with external partners
- Collaborate with President and Accounting to prepare budgets
- Monitor expenditures to stay within budget
- Oversee timely payment of invoices and vendor services
- Create and manage event registrations
- Communicate event details to attendees and stakeholders
- Oversee invitation lists and guest management
- Develop and maintain event schedules
- Confirm schedules with President and speaker committees
- Coordinate speakers, prelates, and liturgical participants
- Serve as liaison with venue event managers and vendors
- Review and approve Banquet Event Orders
- Oversee transportation and accommodations
- Manage daily operations during events
- Manage staff, volunteers, interns, and assistants
- Troubleshoot and resolve issues
- Complete financial reconciliation
- Provide post-event reports and recommendations
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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