Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $75,000.00 - $80,000.00
Work Schedule
Flexible
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Professional development opportunities
Retirement Plan
Flexible work schedule
Employee assistance program
Job Description
The Napa Institute is a distinguished faith-based nonprofit organization dedicated to promoting the Catholic faith through education, dialogue, and leadership development. The institute organizes various prestigious conferences and special events that gather clergy, business leaders, and laypeople to foster spiritual growth and community engagement. Based in Irvine, California, the Napa Institute is known for its commitment to excellence and mission-driven approach to all its activities. The organization values collaboration, professionalism, and a deep sense of purpose in advancing its vision to support and strengthen the Catholic Church and its members. With a focus on meaningful engagement and high-quality event execution,... Show More
Job Requirements
- Bachelor's degree preferred
- 3-5 years experience in event management preferably in faith-based or nonprofit organizations
- Strong organizational, administrative, and project management skills
- Excellent oral and written communication skills
- Ability to plan, prioritize, and manage multiple events simultaneously
- Demonstrated ability to work collaboratively with clergy, executives, staff, and volunteers
- High degree of professionalism and ability to handle sensitive information confidentially
- Proficiency in Microsoft Office Suite and event management tools
- Willingness to travel for events outside the Irvine area
- Flexibility for evening or weekend hours during major events or projects
Job Qualifications
- Bachelor's degree preferred
- Minimum 3-5 years experience in event management preferably in faith-based or nonprofit organizations
- Strong organizational and project management skills
- Excellent oral and written communication skills
- Proficiency in Microsoft Office Suite and event management tools
- Demonstrated ability to work collaboratively with clergy, executives, staff, and volunteers
- High degree of professionalism and confidentiality
- Ability to manage multiple events simultaneously
- Deep commitment to the mission of the Napa Institute and the Catholic faith
Job Duties
- Plan and coordinate major conferences and special events for the Napa Institute
- Negotiate and manage venue contracts with favorable terms
- Collaborate with the President and accounting to prepare and monitor event budgets
- Manage event registrations and communicate event details timely to attendees
- Develop and maintain detailed event schedules and coordinate with speakers and liturgical participants
- Serve as liaison with vendors including caterers, A/V, photography, and décor providers
- Oversee on-site event operations, managing staff, volunteers, and troubleshooting issues
- Complete post-event financial reconciliation and provide reports with recommendations
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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