Job Overview
Employment Type
Full-time
Work Schedule
Flexible
Benefits
Health Insurance
Life insurance
Disability insurance
Employee assistance program
Wellness Program
Paid holidays
Paid vacation
Paid sick leave
Tuition waiver
Retirement Plan
Employee Discounts
Job Description
Hawai'i Pacific University (HPU) is a distinguished educational institution recognized as an Alaskan Native and Native Hawaiian (ANNH) Serving Institution by the US Department of Education. This designation reflects HPU's commitment to honoring and accurately presenting Hawaiian language and culture in all institutional materials, employing culturally significant diacritical marks like the 'okina and kahako. HPU stands as a vibrant learning community where over 5,000 students from around the world come together alongside dedicated faculty and staff in a rich environment grounded in values such as aloha (love), pono (righteousness), and kuleana (responsibility). The university fosters a spirit of caring, honesty,... Show More
Job Requirements
- Candidates must be legally authorized to work in the United States
- Valid driver’s license and reliable personal transportation with legal registration and insurance
- Must meet training and background check qualifications including compliance with Protection of Minors and Vehicle Driving policies
- Willingness to work extended hours and all shifts as necessary
- Ability to support department operations during university breaks if required
- Proven ability to work independently and maintain confidentiality
- Ability to collaborate with colleagues across departments
- Commitment to upholding university values and standards
Job Qualifications
- Two years experience in a customer service or hospitality role
- Basic knowledge of event equipment and audiovisual technology
- At least one year of experience managing client, vendor, or tenant relationships with decision-making authority
- Strong verbal and written communication skills
- Demonstrated ability to work collaboratively with diverse teams
- Bachelor’s degree or equivalent work experience preferred
- Experience in Hawai'i’s visitor industry advantageous
- Prior budget management experience desirable
- Minimum five years event planning experience considered a plus
- Ability to work independently and exercise sound judgment
- Strong time and stress management skills
Job Duties
- Serve as the primary event coordinator for all non-University events at the Aloha Tower Marketplace
- Serve as the primary space administrator using CourseDog for scheduling both external and internal events
- Liaise with the Registrar’s Office and other University departments to coordinate campus event scheduling
- Balance conference, tenant, and community event needs with University academic requirements
- Respond promptly and professionally to all event inquiries and meet with prospective clients for event discussions and facility walkthroughs
- Communicate event policies, services, property rules, and fee schedules to clients and customers
- Act as the primary contact and liaison during external events and coordinate with Facilities, Security, Property Management, and IT on event logistics
- Prepare and manage event documentation including contracts, work orders, permits, floor plans, and billing
- Ensure compliance with building rules, safety procedures, and successful execution of events
- Assist with event budgeting and policy development
- Oversee student worker recruitment, hiring, and scheduling as requested
- Participate actively in team assignments and other related duties as assigned
OysterLink connects hospitality businesses with candidates.
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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