Job Overview
Employment Type
Part-time
Compensation
Type:
Hourly
Rate:
Range $18.00 - $22.00
Work Schedule
Weekend Shifts
Benefits
Part-time schedule
Onsite work environment
Opportunity to work in a cultural institution
Exposure to community and corporate events
Dynamic and collaborative workplace
Equal Employment Opportunity Employer
Job Description
The American Jazz Museum, located in the historic 18th and Vine District of Kansas City, Missouri, is a premier cultural institution dedicated to preserving and celebrating the heritage and legacy of jazz music. This museum serves as a vibrant center for the community, offering exhibits, programs, and events that highlight the profound influence of jazz on music, culture, and history. The Museum is not only a place of education and inspiration but also a venue that hosts a variety of private, corporate, and community events throughout its facilities, including the AJM Atrium, the Gem Theater, and the Blue Room. \n\nThe... Show More
Job Requirements
- High school diploma or equivalent
- experience in event coordination, hospitality, or venue operations preferred
- strong organizational skills
- excellent verbal and written communication skills
- comfortable working in fast-paced, public-facing environments
- ability to work independently and collaboratively
- reliable and detail-oriented
- proficiency with basic administrative tools such as email, calendars, and documents
- willingness to learn internal systems
Job Qualifications
- High school diploma or equivalent
- experience in event coordination, hospitality, or venue operations preferred
- strong organizational skills
- excellent verbal and written communication skills
- comfortable working in fast-paced, public-facing environments
- ability to work independently and collaboratively
- reliable and detail-oriented
- proficiency with basic administrative tools such as email, calendars, and documents
- experience with event management software such as Planning Pod preferred
Job Duties
- Coordinate all rental logistics for private, corporate, community, and partner events held in Museum venues
- serve as the primary point of contact for event clients for scheduling, site visits, timelines, logistics, and event details
- manage event coordination from inquiry through completion, excluding payment processing
- develop and maintain event documentation, timelines, checklists, and client-facing materials
- ensure all events comply with Museum policies, safety requirements, and facility use guidelines
- be onsite during events to support execution and logistics
- work in tandem with the assigned House Manager during events to ensure timelines, setup, vendor coordination, and event flow are executed as planned
- serve as the coordination lead during events, addressing issues promptly and professionally
- oversee load-in, load-out, room setup, vendor arrivals, and adherence to event schedules
- utilize Planning Pod as the primary software platform to manage rental inquiries, event details, timelines, documentation, and coordination workflows
- escalate issues as needed to the Director of Finance & Operations
- provide a high-quality, professional client experience that supports repeat business and positive relationships
- communicate event requirements clearly with internal stakeholders to ensure alignment
- coordinate closely with the Director of Finance & Operations on scheduling, priorities, and operational needs
- provide feedback on event operations, process improvements, and recurring issues
- maintain accurate records of event schedules, contracts, timelines, and logistics
- track event activity and provide updates or summaries as requested
- ensure all event documentation is completed and retained according to Museum procedures
- maintain accurate and up-to-date event records within Planning Pod, including schedules, timelines, client details, and event documentation
- work up to 25 hours per week, with weekday, weekend, and evening availability
- be onsite during all scheduled events
OysterLink supports hiring across hospitality industries.
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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