Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $60,000.00 - $69,000.00
Work Schedule
Standard Hours
Day Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Tuition Assistance
Flexible spending account
Employee wellness programs
Job Description
The University of Utah is a prestigious public research university located in Salt Lake City, Utah. It is recognized for its commitment to academic excellence, innovative research, and community engagement. The university is one of the leading educational institutions in the western United States and is known for its diverse academic programs and strong focus on health sciences, engineering, business, law, and the arts. The University of Utah Health Science Center, including the Spencer Fox Eccles School of Medicine, plays a vital role in healthcare education, research, and patient care. The university's advancement and alumni relations departments support its mission... Show More
Job Requirements
- Bachelor’s degree or equivalent experience (one year of education equals two years of experience)
- Two years of related experience in events, alumni relations, or related fields
- Ability to travel overnight outside the area
- Experience in higher education or a nonprofit setting
- Excellent organizational skills, including multitasking, time management, and meticulous attention to detail
- Excellent communication, interpersonal, and organizational skills
- Proficient with Microsoft Office Suite
- Experience with constituent relations databases and email marketing tools
Job Qualifications
- Bachelor’s degree or equivalent experience (one year of education equals two years of experience)
- Two years of related experience in events, alumni relations, or related fields
- Proven ability to manage multiple projects and deadlines
- Excellent organizational skills, including multitasking, time management, and meticulous attention to detail
- Excellent communication, interpersonal, and organizational skills
- Demonstrated ability to work effectively with diverse teams and stakeholders
- Ability to travel overnight outside the area
- Experience in higher education or a nonprofit setting
- Experience in maintaining and building enriching business relationships
- Proficient with Microsoft Office Suite
- Experience with constituent relations databases and email marketing tools
Job Duties
- Lead the strategic planning and execution of a comprehensive portfolio of alumni, donor, and constituent events, managing all aspects of event delivery while meeting deadlines, budget parameters, and engagement objectives
- Design and facilitate all logistical components of events, including contract negotiation and management, guest list development, venue preparation, presentation and content coordination, audio-visual and technical production, photography and videography, catering, security, transportation, décor, entertainment, and branded marketing materials
- Manage the full guest experience from concept through post-event follow-up, ensuring a consistently high level of service, thoughtful experience design, and seamless on-site execution aligned with the mission and values of the School of Medicine
- Collaborate closely with advancement colleagues, academic and departmental leadership, faculty, alumni volunteers, and University partners to design and execute meaningful engagement and stewardship opportunities
- Build and maintain strong relationships with vendors, venues, and industry partners to deliver creative, high-quality, and cost-effective event solutions
- Oversee event marketing and communications timelines in coordination with advancement and communications partners, ensuring alignment with institutional branding and messaging standards
- Manage promotional item inventory, ordering, and distribution in accordance with brand standards and event needs
- Lead and coordinate staff, students, volunteers, board and committee members involved in event planning and execution, including managing assignments, agendas, calendars, and on-site roles
- Conduct event research, site visits, and pre-event planning meetings
- develop run-of-show documents and briefing materials
- and lead technical rehearsals to ensure events are executed smoothly and professionally
- May plan and direct the day-to-day work of a staff member and/or student employees, including training, setting performance expectations, and providing ongoing guidance and feedback
- Evaluate events post-execution using qualitative and quantitative feedback to inform continuous improvement and support advancement and alumni engagement goals
- Other duties, as assigned
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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