Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $42,000.00 - $70,000.00
Work Schedule
Flexible
Day Shifts
Weekend Shifts
Benefits
401k plan with 6% company match
Medical insurance
Dental Insurance
Vision Insurance
Flexible work environment
paid vacation days
paid sick days
paid company holidays
Vacation buy-back plan
ongoing education opportunities
Possible $5,000 home purchase grant
Job Description
Florida Realtors, the state's largest trade association, has proudly served Florida's real estate community, Realtors, and homeowners for over a century. The association plays a vital role in supporting its 220,000 members by providing a wide range of value-adding programs, industry research, educational opportunities, networking platforms, and impactful legislative representation. Headquartered in Orlando with an Office of Public Policy near the state capital in Tallahassee, Florida Realtors is deeply committed to advocating for homeownership, elevating industry standards, and fostering professional excellence. The organization operates with a mission-driven focus to empower real estate professionals and positively impact the housing market across... Show More
Job Requirements
- Bachelor's degree in hospitality management, communications, business administration, or related field required
- Minimum of 5 years of progressive experience in event planning and logistics
- Proven track record managing large-scale conferences, meetings, or corporate events
- Experience negotiating vendor contracts and managing budgets effectively
- Proficiency with Microsoft Office Suite
- Experience with event management systems or CRM databases preferred
- Experience with IMIS Association Management System, ChatGPT, or Asana Project Management Software is a plus
- Exceptional organizational, communication, and problem-solving skills
- Ability to manage multiple projects simultaneously with high attention to detail and follow-through
- Strong interpersonal skills with a customer-service mindset and professional demeanor
- Flexibility regarding evolving job duties and expectations
- Ability to understand processes and how they can evolve
- Technical skill to learn critical software applications
- Represent Meeting Services professionally when interacting with members, vendors, internal teams, and senior leadership
- Champion a calm, solutions-oriented demeanor in high-pressure environments
- Ability to travel occasionally within Florida for on-site event management
- Ability to work occasional evenings, weekends, and extended hours during major events
- Ability to lift at least 30 pounds and assist with event setup as needed
- Eligible to work in the United States
- Pass a pre-employment criminal background check
Job Qualifications
- Bachelor's degree in hospitality management, communications, business administration, or related field
- Minimum of 5 years progressive experience in event planning and logistics
- Experience in association or nonprofit settings is a plus
- Proven track record managing large-scale conferences, meetings, or corporate events
- Experience negotiating vendor contracts and managing budgets effectively
- Proficiency with Microsoft Office Suite
- Experience with event management systems or CRM databases preferred
- Familiarity with IMIS Association Management System, ChatGPT, and Asana Project Management Software is a plus
- Exceptional organizational, communication, and problem-solving skills
- Ability to manage multiple projects simultaneously with high attention to detail
- Strong interpersonal skills with a customer-service mindset
- Flexibility regarding evolving job duties and expectations
- Ability to learn critical software applications
- Professional demeanor when interacting with members, vendors, internal teams, and senior leadership
- Ability to maintain a calm, solutions-oriented demeanor in a fast-paced environment
Job Duties
- Plan, organize, and oversee the registration process for all Florida Realtors events
- Own cross-departmental coordination by establishing clear processes and communication pathways
- Use project management tools to track timelines, deadlines, and deliverables
- Master all Meeting Services functions including logistics, room sets, food & beverage coordination, audiovisual needs, vendor sourcing, signage, and internal customer support
- Host and manage high-visibility virtual sessions including statewide Zoom events, member forums, leadership briefings, and committee meetings
- Manage relationships with external partners including registration vendors, technology providers, venues, and temporary staff
- Contribute to post-event evaluations by gathering metrics, feedback, and lessons learned
- Develop deep operational knowledge of all recurring Florida Realtors events
- Identify and implement process improvements through technology enhancements, automation, attendee experience upgrades, and workflow efficiencies
- Serve as a strategic partner to the Director of Meeting Services providing analytical insights and supporting department-wide planning
Job Qualifications
Experience
Expert Level (7+ years)
Job Location
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