Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $85,550.00 - $99,500.00
Work Schedule
Standard Hours
Day Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional Development
Flexible Schedule
Employee wellness programs
Job Description
UC San Diego is a leading public research university located in La Jolla, California, renowned for its commitment to academic excellence and innovation. As part of the University of California system, UC San Diego fosters a diverse and inclusive community that values the contributions of people from all backgrounds. The university offers a vibrant campus environment with cutting-edge facilities and a broad spectrum of programs designed to enhance teaching, research, and public service. It is dedicated to creating an equitable and supportive workplace that nurtures the talents of faculty, staff, and students while serving the broader community with outstanding educational... Show More
Job Requirements
- Bachelor’s degree or equivalent experience in related field
- Minimum of three years experience in event planning or management
- Experience working with diverse international communities
- Availability to work some evenings and weekends
- Ability to work both onsite at the La Jolla campus and remotely
- Ability to pass background check consistent with university policy
- Compliance with California Child Abuse and Neglect Reporting Act (CANRA) as a mandated reporter
Job Qualifications
- Experience planning coordinating and executing high-level events such as conferences trainings receptions and delegation visits
- Thorough knowledge of event planning and public relations principles including event design organization and production
- Excellent communication and interpersonal skills including collaboration with diverse stakeholders
- Proficiency in event planning software project management tools and Microsoft Office suite
- Ability to meet budget and time constraints effectively and work under pressure
- Demonstrated organizational and project management skills for producing high quality events
- Skill in providing excellent donor stewardship
- Strong problem recognition and decision-making skills
- Knowledge in volunteer recruitment supervision motivation and evaluation
- Ability to work effectively with invited guests donors government officials and university VIPs
- Knowledge of crowd management crowd safety protocols security and emergency procedures
- Ability to give clear directives and use independent rational judgment
Job Duties
- Plan, coordinate, and execute high-level events including conferences, trainings, receptions, and delegation visits
- Develop event concepts, themes, and timelines in collaboration with university stakeholders
- Liaise with domestic and international partners, vendors, contractors, and internal departments for seamless logistics including venue, catering, audiovisual, transportation, and security
- Manage event budgets and oversee post-event analysis to inform future events
- Supervise student event staff and volunteers providing clear direction
- Ensure compliance with crowd safety protocols, security, and emergency procedures
- Deliver engaging and high-quality event experiences aligned with institutional goals
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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