Events Logistics Coordinator

Lowell, MA, USA|Remote, Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Hourly

Rate:

Range $22.00 - $32.00

Work Schedule

Standard Hours

Benefits

Paid Time Off

Medical insurance

Dental Insurance

Vision Insurance

retirement plans

Wellbeing resources

Professional Development

Job Description

Harvard University is a prestigious institution renowned worldwide for its commitment to excellence in education, research, and community engagement. By joining Harvard, employees become part of a vibrant community that propels Harvard's mission to impact the world positively through innovation, collaboration, and expertise development. Harvard strives to cultivate a diverse and inclusive environment where everyone can thrive and contribute meaningfully.

The Faculty of Arts and Sciences (FAS) represents the historic core of Harvard University, encompassing Harvard College, the Graduate School of Arts and Sciences, Harvard Athletics, and the Division of Continuing Education. With its 40 academic departments and ove... Show More

Job Requirements

2+ years of administrative experience
at least one year of related experience
demonstrated proficiency with Microsoft Word, Excel, PowerPoint, and Outlook
excellent oral and written communication skills in English
strong organizational and problem-solving skills
ability to work independently and meet deadlines
experience with multi-media equipment and technology
course or background in Slavic studies helpful
Ukrainian language skills preferred
prior Harvard work experience preferred
ability to perform light lifting up to 25 pounds
willingness to work occasional evenings and weekends
able to work 35 hours per week in a hybrid work environment at Harvard campus
eligible to work within designated Harvard payroll states due to remote work options

Job Qualifications

2+ years of administrative experience
at least one year of related experience
demonstrated proficiency with standard office software including Microsoft Word, Excel, PowerPoint, and Outlook
excellent oral and written communication skills in English
strong administrative, organizational, and problem-solving skills with keen attention to detail
highly organized, flexible, and able to handle multiple tasks
able to work independently with minimal supervision and meet multiple deadlines
experience and a high degree of comfort working with and learning new technology and multi-media equipment
coursework or background in Slavic studies helpful
Ukrainian language skills preferred
prior work experience at Harvard and knowledge of Harvard administrative systems preferred
experience with Adobe Creative Cloud Applications including InDesign preferred
ability to develop collaborative working relationships inside and outside the Institute and become an integral member of the team

Job Duties

Work with HURI Programs Manager to plan event logistics
facilitate events execution on-site
coordinate facilities, media services, catering, hospitality, travel, transportation, rental equipment, university service departments and other service providers
reserve event space and manage related space needs
coordinate multi-media resources and presentation audio-visual requirements
reserve event venues using RoomBook and coordinate with Harvard operations teams on space set-up
coordinate and arrange travel and lodging for invited Institute presenters and guests
communicate regularly in writing with event organizers, participants, and service providers to ensure all details are accurately shared and confirmed
provide event attendees with necessary information and addresses attendees' concerns
maintain events records for internal and external reporting, evaluation, and future use
support technical production of virtual events including creating and hosting Zoom webinars, livestreaming event content, and participating in digital initiatives
work closely with Communications Manager and Programs Manager to execute events related promotion
maintain HURI web event calendar and event pages on website and social media including co-sponsored and featured events
produce weekly event announcement emails, digital posters and print posters
maintain list of upcoming HURI events and outside events for weekly emails
work with communications staff on special events
update and maintain speaker release forms
stay informed on Harvard events and travel policies
carry out other duties and responsibilities in support of Institute activities as needed
perform light lifting as required

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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