Job Overview
Employment Type
Full-time
Compensation
Type:
Hourly
Rate:
Exact $21.00
Work Schedule
Standard Hours
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Vision Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Tuition Assistance
Job Description
The University of Oklahoma (OU) is a distinguished public research university located in Norman, Oklahoma. Recognized for its commitment to academic excellence, community engagement, and innovation, OU offers a wide array of educational programs across diverse fields. As an institution, it fosters an inclusive environment that encourages creativity, collaboration, and the advancement of knowledge. The university is passionate about delivering superior educational experiences and professional development opportunities, contributing to the growth and success of its students and community members.
Within this prestigious institution, the Events Experience Coordinator position is a dynamic and essential role designed to enhance participant engagement a... Show More
Within this prestigious institution, the Events Experience Coordinator position is a dynamic and essential role designed to enhance participant engagement a... Show More
Job Requirements
- bachelor’s degree or 48 months of related experience in lieu of degree for a total of 60 months experience
- 12 months experience in event planning and coordination, outreach or public relations
- strong organizational and time management skills
- detail oriented with high accuracy in data, records, and communications
- excellent customer service and participant support skills
- proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint)
- comfort using virtual event platforms such as Zoom and Teams
- strong verbal and written communication skills
- ability to anticipate participant needs and support high-quality professional development experiences
- valid Oklahoma Driver’s License or ability to obtain within 30 days
- ability to lift up to 50 lbs
- ability to engage in repetitive motions
- ability to communicate verbally to exchange detailed information
Job Qualifications
- bachelor’s degree in relevant field
- 12 months experience in event planning and coordination, outreach or public relations
- proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint)
- comfort using virtual event platforms such as Zoom and Teams
- strong verbal and written communication skills
- detail oriented with high accuracy in data, records, and communications
- excellent customer service and participant support skills
- ability to anticipate participant needs and support high-quality professional development experiences
- valid Oklahoma Driver’s License or ability to obtain within 30 days
Job Duties
- provide coordination support for scheduling and logistics across in-person, hybrid, and virtual events
- collaborate with internal teams to maintain timelines, calendars, and task tracking for all event types
- manage participant onboarding, registration, confirmations, and communications for all event formats
- coordinate logistics for physical venues, lodging, catering, and materials distribution, as well as virtual event access, session links, and digital materials
- maintain accurate event records, schedules, and participant tracking data across delivery formats
- serve as the primary participant-facing point of contact during in-person, virtual, and hybrid events to ensure a smooth and welcoming experience
- oversee check-in processes, attendance tracking, and session flow for both physical and virtual environments
- support mentors, instructors, presenters, and participants by responding to questions, resolving experience-related issues, and escalating concerns as needed
- coordinate and support event setup, breakdown, technology readiness, and room or session transitions in collaboration with the Event Operations Coordinator
- monitor participant engagement during live sessions including virtual interactions
- capture or coordinate event documentation including photos, screenshots, or recordings for reporting and marketing purposes
- collaborate with the Curriculum Team to share participant and mentor feedback to inform curriculum and delivery improvements
- support assessment and reflection processes by coordinating schedules, participant flow, materials, and digital tools for sessions
- ensure alignment between event delivery, curriculum expectations, and assessment timelines
- manage participant-related financial processes including stipend distribution and participant payments in coordination with Finance Team
- support pre-event administrative tasks such as RFP collection and documentation
- assist with post-event administrative tasks including attendance tracking, survey distribution, data collection, analysis, and reporting
- follow established budget guidelines for event-related expenses
- track expenditures and communicate potential variances or cost-saving opportunities to leadership
- serve as a central communication point for instructors, mentors, internal teams, and participants regarding event schedules, expectations, and logistics
- train and support event staff, facilitators, and volunteers as needed for delivery
- track tasks, timelines, and responsibilities using project management tools and checklists
- disseminate event-related communications through email, social media, and internal platforms
- provide operational, engagement, and participant experience feedback to leadership for continuous improvement
OysterLink helps hospitality teams hire in one place.
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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