Job Overview
Employment Type
Full-time
Compensation
Type:
Hourly
Rate:
Range $19.75 - $28.50
Work Schedule
Standard Hours
Flexible
Weekend Shifts
Benefits
Health Insurance
Vision Insurance
Dental Insurance
Life insurance
Disability insurance
Paid vacation
sick leave
Retirement Plan
Tuition Assistance
Training opportunities
Athletic ticket discounts
Shuttle and public transit access
Job Description
The University of Texas at Austin's School of Civic Leadership, established in 2023, is the newest college within the university dedicated to educating and fostering a deep understanding of the foundational ideas and institutions that uphold a free society. The School prides itself on cultivating a community of scholars and students who value independent thought, civil discourse, reasoned deliberation, and intellectual curiosity. With a mission aligned to advance human flourishing while sustaining the blessings of liberty for future generations, the School operates with a focus on academic excellence, research innovation, and public service. Situated in Austin, Texas, this vibrant academic... Show More
Job Requirements
- Bachelor's degree or equivalent combination of education and relevant experience
- 3-5 years of experience supporting or coordinating events or programs
- demonstrated ability to manage multiple events or projects simultaneously
- knowledge of event logistics including scheduling, room reservations, catering, vendor coordination, and audiovisual needs
- experience tracking budgets, invoices, purchase requests, and payments
- strong organizational and time-management skills
- excellent communication abilities
- proficiency with common office and collaboration tools such as Microsoft Office or Google Workspace
Job Qualifications
- Bachelor's degree or equivalent combination of education and relevant experience
- 3-5 years of experience supporting or coordinating events, programs, or related administrative work in higher education, nonprofit, cultural, or corporate settings
- demonstrated ability to manage multiple projects and meet deadlines
- working knowledge of event logistics including scheduling, room reservations, catering, vendor coordination, and audiovisual needs
- experience tracking budgets, invoices, purchase requests, and payments
- strong organizational and time-management skills
- excellent written and verbal communication skills
- proficiency with office and collaboration tools such as Microsoft Office or Google Workspace
- experience coordinating complex events within academic or institutional settings is preferred
- familiarity with university policies related to contracts and procurement is beneficial
- prior experience supervising student employees or temporary staff
- experience with RSVP and event management platforms
- interest in academic, cultural, or student-focused programming
Job Duties
- Collaborate with the Dean's Office, Development Office, and Undergraduate Studies to maintain the School's primary calendar of events
- stay abreast of university entertainment policies and develop internal event procedures
- process all university-required event forms, purchase requests, payments, and contracts
- maintain accurate budgets and adhere to university and internal procedures
- plan and execute private donor and stakeholder events, student gatherings, and academic events
- oversee event logistics including audiovisual coordination, RSVP tracking, room reservations, and speaker travel
- collaborate with internal units to develop event promotional materials and publicize events
- manage food and catering arrangements, ensuring quality and dietary compliance
- supervise student employees involved in events
- perform additional duties as assigned
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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