Events Coordinator (Remote) - Military & Defense Team
Job Overview
Employment Type
Full-time
Compensation
Type:
Hourly
Rate:
Range $19.25 - $27.50
Work Schedule
Standard Hours
Benefits
remote work
Travel opportunities
Flexible Schedule
Professional Development
collaborative culture
Job Description
Recurrent Military, a division within Recurrent Ventures, is at the forefront of connecting and empowering the military and veteran community through a dynamic portfolio of events and digital media. Recurrent Ventures owns a vast and rapidly expanding collection of military and defense brands, including well-known titles such as Task & Purpose, We Are The Mighty, The War Zone, MilSpouseFest, and the Military Influencer Conference. As a digitally driven media company headquartered in Miami with a virtual-first workplace philosophy, Recurrent Ventures leverages its nationwide dispersed workforce to produce trusted content that reaches over 70 million unique visitors each month across various... Show More
Job Requirements
- Bachelor's degree or equivalent experience in business, marketing, communications or related field
- 2-4 years of experience in event planning, project coordination, or client services
- Strong communication skills
- Organizational skills capable of managing multiple projects
- Familiarity with CRM systems and virtual event tools
- Ability to build and maintain positive relationships with clients and partners
- Exceptional attention to detail and follow-through
- Willingness to travel up to 25% for events
Job Qualifications
- Bachelor's degree in business, marketing, communications, or related field (or equivalent experience)
- 2-4 years of professional experience in event planning, project coordination, or client services (media, agency, or nonprofit experience preferred)
- Strong communication and organizational skills, with an ability to manage multiple projects simultaneously
- Comfortable with CRM systems, project management platforms, and virtual event tools
- Proven ability to build and maintain positive relationships with clients, partners, and vendors
- Exceptional attention to detail, follow-through, and time management
- Willingness to travel for events (up to 25%)
Job Duties
- Serve as the primary point of contact for assigned sponsors, speakers, and partners before, during, and after events
- Coordinate and track all deliverables, including agendas, signage, credentials, collateral, and post-event reports
- Support onsite execution by managing registration desks, attendee communications, and sponsor activations
- Liaise with venues, vendors, and A/V teams to ensure technical, catering, and setup needs are met
- Manage communications with speakers, including confirmations, logistics, and collection of presentation materials
- Maintain proactive communication with sponsors and partners, ensuring expectations and deliverables are clear
- Assist the sales team with proposal materials, sponsor decks, and post-event recaps
- Support fulfillment and tracking of sponsorship benefits, ensuring accurate representation across signage, digital channels, and programs
- Conduct post-event reporting and optimization recommendations for continuous improvement
- Oversee registration management and attendee communications, including email campaigns and help desk support
- Maintain detailed and accurate event timelines, task trackers, and CRM data (Boostr)
- Coordinate internal workflows between sales, marketing, design, and content teams to deliver on-time, high-quality activations
- Support virtual and hybrid event production, ensuring smooth technical delivery and engagement
- Work cross-functionally with marketing, editorial, and operations teams to enhance the overall attendee and sponsor experience
- Represent Recurrent Ventures and our brands professionally at all live events and industry gatherings
- Contribute to a culture of creativity, accountability, and continuous learning
- Produce detailed post-event reports capturing KPIs, ROI, and strategic recommendations
- Maintain dashboards for leadership and sponsor reporting
- Lead continuous improvement initiatives, updating the MIC Playbook to codify best practices
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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