Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $45,000.00 - $540,000.00
Work Schedule
Flexible
Weekend Shifts
Night Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional Development
Flexible spending account
Employee assistance program
Job Description
Texas A&M University at Galveston is a distinguished campus of the Texas A&M University System dedicated to maritime studies and research. Located in Galveston, Texas, this institution offers a unique blend of academic excellence and hands-on training in various maritime disciplines, including marine biology, marine engineering, oceanography, and maritime administration. Known for its vibrant campus community and commitment to innovation, the university serves a diverse student body and collaborates extensively with industry leaders to promote educational and professional growth.
The Events Coordinator III position at Texas A&M University at Galveston is a crucial role within the Vice President and Chi... Show More
The Events Coordinator III position at Texas A&M University at Galveston is a crucial role within the Vice President and Chi... Show More
Job Requirements
- Bachelors degree in applicable field or equivalent combination of education and experience
- five years of related experience
- ability to work outdoors exposed to varying weather conditions, allergens, noise levels, and heat
- ability to move and carry objects up to 50 lbs
- ability to travel independently by driving or flying
- ability to stand and move around quickly for long periods
- compliance with state and federal laws and university policies
- availability to work irregular and extended hours including nights, weekends, and holidays
- valid drivers license with ability to drive university vehicle
- professional attire
- security-sensitive position
Job Qualifications
- Bachelors degree in applicable field or equivalent experience
- five years of related experience
- experience in development and coordination of large-scale events
- experience leading event coordination teams
- willingness to seek Certified Meeting Professional (CMP) designation
- ability to manage multiple efforts simultaneously
- strong problem-solving and interpersonal skills
- proficiency in Outlook, Word, Excel, PowerPoint, OneNote, and Google applications
- extremely detail oriented and organized
- ability to implement software into event planning and management
- strong verbal and written communication skills with warmth and sincerity
Job Duties
- Setting event planning timelines
- developing and managing event budgets
- securing event spaces and arranging layouts/flow
- coordinating tours and outside equipment rentals
- scheduling security or police support
- securing décor, catering, parking, signage, vendor deliveries
- requesting and confirming facilities support (access, landscaping, custodial, lighting, temperature)
- requesting audio/visual and photography support
- negotiating costs and completing vendor contracts in line with university policies
- working with risk & compliance on insurance and waivers
- professionally responding to guest inquiries
- serving as on-site event coordinator during execution
- collaborating with marketing and communications to ensure brand/event standards
- coordinating event support staff, student workers, and volunteers
- conducting post-event evaluations and follow-up
- monitoring campus and community event calendars for conflicts and opportunities
- supporting the development and improvement of event-related policies and procedures
- supporting the university’s event calendar process
- serving on the university commencement planning committee
- providing administrative support to the VP/COO as requested
- serving as backup to the executive assistant to the VP/COO and superintendent
- assisting with special projects as assigned
- participating in internal campus events and committees as assigned
- performing other duties as assigned
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Job Qualifications
Experience
Expert Level (7+ years)
Job Location
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