Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Exact $45,000.00
Work Schedule
Flexible
Weekend Shifts
Night Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional Development
Tuition Assistance
Employee wellness programs
Job Description
Texas A&M University at Galveston is a premier educational institution known for its commitment to academic excellence, research, and community engagement. As a branch of the renowned Texas A&M University System, the Galveston campus offers specialized programs focused on maritime education, marine biology, and related fields. The university is dedicated to fostering a supportive and innovative environment for both students and staff, promoting continuous development and collaboration across various departments. It prides itself on delivering a high standard of education while actively contributing to the broader community through outreach and public events.
The position of Events Coordinator III... Show More
The position of Events Coordinator III... Show More
Job Requirements
- Bachelors degree in applicable field or equivalent combination of education and experience
- Five years of related experience
- Ability to effectively manage multiple efforts simultaneously and adapt to rapidly changing situations
- Ability to serve as a professional University Ambassador fostering trusted relationships with internal and external stakeholders
- Ability to work independently and in teams
- Ability to work outdoors exposed to various weather conditions
- Ability to move and carry objects up to 50 lbs
- Ability to travel independently by driving or flying on commercial airlines
- Ability to stand and move quickly for long periods of time
- Must be able to work irregular and extended hours including nights, weekends, and some holidays on occasion
- Must hold and maintain a valid driver's license and meet the requirements to drive a university vehicle
- This position is security sensitive and requires compliance with state and federal laws, Texas A&M University System policies
- Must perform all tasks safely and comply with System and University safety requirements
- Professional attire required
- This position may require nights, weekends, and occasional travel
Job Qualifications
- Bachelors degree in applicable field or equivalent combination of education and experience
- Experience in development and coordination of large-scale events and benefits
- Experience leading event coordination teams
- Certified Meeting Professional (CMP) designation or willingness to seek this certification
- Proficient in use of Outlook, Word, Excel, PowerPoint, OneNote, and Google applications
- Ability to lead event teams
- Extremely detail oriented and organized
- Ability to implement available software into the planning, coordination, and management of events and teams
- Exceptional verbal and written communication skills exhibiting warmth, sincerity, and graciousness
Job Duties
- Setting event planning timelines
- Developing and managing event budgets
- Securing event spaces and arranging layouts/flow
- Coordinating tours and outside equipment rentals
- Scheduling security or police support
- Securing decor, catering, parking, signage, vendor deliveries
- Requesting and confirming facilities support (access, landscaping, custodial, lighting, temperature)
- Requesting audio/visual and photography support
- Negotiating costs and completing vendor contracts in line with university policies
- Working with Risk & Compliance on insurance and waivers
- Professionally responding to guest inquiries
- Serving as on-site event coordinator during execution
- Collaborating with Marketing and Communications to ensure brand/event standards
- Coordinating event support staff, student workers, and volunteers
- Conducting post-event evaluations and follow-up
- Monitoring campus and community event calendars for conflicts and opportunities
- Supporting the development and improvement of event-related policies and procedures
- Supporting the university's event calendar process
- Serving on the University Commencement Planning Committee
- Providing administrative support to the VP/COO as requested
- Serving as backup to the Executive Assistant to the VP/COO and Superintendent
- Assisting with special projects as assigned
- Participating in internal campus events and committees as assigned
- Performing other duties as assigned
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
We didn't receive the exact location for this job posting,
please contact the employer.
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