Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $45,000.00 - $540,000.00
Work Schedule
Flexible
Weekend Shifts
Night Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
flexible spending accounts
Employee wellness programs
Job Description
Texas A&M University at Galveston is a prominent educational institution that serves as an extension of the Texas A&M University System, specializing in maritime studies, ocean engineering, and related disciplines. Situated in the vibrant city of Galveston, Texas, this campus offers a unique learning environment focused on marine and maritime research and education, blending rigorous academic programs with practical, hands-on experience. The university emphasizes innovation, community engagement, and operational excellence in all its endeavors, supporting a diverse student body and fostering an academic culture committed to leadership and discovery.
The Events Coordinator III position within the Office of the V... Show More
The Events Coordinator III position within the Office of the V... Show More
Job Requirements
- Bachelor's degree in applicable field or equivalent combination of education and experience
- five years of related experience
- ability to manage multiple efforts simultaneously and adapt to rapidly changing situations
- ability to serve as a professional university ambassador fostering trusted relationships
- proficiency in Outlook, Word, Excel, PowerPoint, OneNote, and Google applications
- ability to lead event teams
- extremely detail oriented and organized
- ability to implement available software for event planning and management
- strong communication and interpersonal skills
- ability to work outdoors in various weather conditions
- ability to move and carry objects up to 50 lbs
- ability to travel independently by driving or flying
- ability to stand and move quickly for long periods
- willingness to work irregular hours including nights, weekends, and holidays
- must hold and maintain a valid driver's license and meet university vehicle driving requirements
- professional attire
- compliance with state and federal laws and university policies
- ability to perform tasks safely without injury
- willingness to undergo criminal history investigation
- this position is security sensitive
Job Qualifications
- Bachelor's degree in applicable field or equivalent combination of education and experience
- minimum of five years of related experience
- experience in development and coordination of large-scale events and benefits
- experience leading event coordination teams
- Certified Meeting Professional (CMP) designation or willingness to seek this certification
- proficiency in Outlook, Word, Excel, PowerPoint, OneNote, and Google applications
- exceptional verbal and written communication skills exhibiting warmth, sincerity, and graciousness
- ability to lead event teams
- extremely detail oriented and organized
- ability to implement available software into the planning, coordination, and management of events and teams
- ability to work well independently and within teams
- strong people skills
Job Duties
- Setting event planning timelines
- developing and managing event budgets
- securing event spaces and arranging layouts/flow
- coordinating tours and outside equipment rentals
- scheduling security or police support
- securing décor, catering, parking, signage, vendor deliveries
- requesting and confirming facilities support (access, landscaping, custodial, lighting, temperature)
- requesting audio/visual and photography support
- negotiating costs and completing vendor contracts in line with university policies
- working with Risk & Compliance on insurance and waivers
- professionally responding to guest inquiries
- serving as on-site event coordinator during execution
- collaborating with Marketing and Communications to ensure brand/event standards
- coordinating event support staff, student workers, and volunteers
- conducting post-event evaluations and follow-up
- monitoring campus and community event calendars for conflicts and opportunities
- supporting the development and improvement of event-related policies and procedures
- supporting the university’s event calendar process
- serving on the University Commencement Planning Committee
- providing administrative support to the VP/COO as requested
- serving as backup to the Executive Assistant to the VP/COO and Superintendent
- assisting with special projects as assigned
- participating in internal campus events and committees as assigned
- performing other duties as assigned
Job Qualifications
Experience
Expert Level (7+ years)
Job Location
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