Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $45,000.00 - $540,000.00
Work Schedule
Flexible
Weekend Shifts
Night Shifts
Benefits
Health Insurance
Retirement Plan
Paid Time Off
Professional development opportunities
Travel reimbursement
Employee assistance program
Flexible work schedule
Job Description
Texas A&M University at Galveston is a renowned academic institution dedicated to maritime and marine sciences education, research, and outreach, forming an integral part of the Texas A&M University System. Located in Galveston, Texas, this campus offers students unique opportunities to engage with marine, oceanographic, and coastal environments through specialized programs and a vibrant campus culture. Texas A&M University at Galveston is committed to academic excellence, fostering innovation, and providing a supportive environment for both students and staff. As a respected center for higher education, the university contributes to the community and the wider scientific world through its research initiatives... Show More
Job Requirements
- Bachelor's degree in applicable field or equivalent combination of education and experience
- Five years of related experience
- Ability to work outdoors exposed to various weather conditions, potential allergens, elevated noise levels, and heat
- Ability to move and carry objects up to 50 lbs
- Ability to travel independently by driving or flying
- Ability to stand and move quickly for long periods
- Must be security sensitive
- Must comply with state and federal laws and university policies
- Must perform tasks safely without injury
- Availability for nights, weekends, and occasional travel
- Must work irregular and extended hours including some holidays
- Must hold and maintain a valid driver's license and meet university vehicle driving requirements
- Professional attire required
Job Qualifications
- Bachelor's degree in applicable field or equivalent combination of education and experience
- Five years of related experience
- Experience in development and coordination of large-scale events and benefits
- Experience leading event coordination teams
- Certified Meeting Professional (CMP) designation or willingness to seek this certification
- Ability to effectively manage multiple efforts at the same time and adapt to rapidly changing situations
- Ability to serve as a professional University Ambassador fostering trusted relationships
- Proficient in use of Outlook, Word, Excel, PowerPoint, OneNote, and Google applications
- Ability to lead event teams
- Extremely detail oriented and organized
- Ability to implement software in event planning and management
- Strong interpersonal skills
- Exceptional verbal and written communication skills exhibiting warmth and graciousness
Job Duties
- Setting event planning timelines
- Developing and managing event budgets
- Securing event spaces and arranging layouts/flow
- Coordinating tours and outside equipment rentals
- Scheduling security or police support
- Securing décor, catering, parking, signage, vendor deliveries
- Requesting and confirming facilities support including access, landscaping, custodial, lighting, temperature
- Requesting audio/visual and photography support
- Negotiating costs and completing vendor contracts in line with university policies
- Working with Risk & Compliance on insurance and waivers
- Professionally responding to guest inquiries
- Serving as on-site event coordinator during execution
- Collaborating with Marketing and Communications to ensure brand/event standards
- Coordinating event support staff, student workers, and volunteers
- Conducting post-event evaluations and follow-up
- Monitoring campus and community event calendars for conflicts and opportunities
- Supporting the development and improvement of event-related policies and procedures
- Supporting the university’s event calendar process
- Serving on the University Commencement Planning Committee
- Providing administrative support to the VP/COO as requested
- Serving as backup to the Executive Assistant to the VP/COO and Superintendent
- Assisting with special projects as assigned
- Participating in internal campus events and committees as assigned
- Performing other duties as assigned
Job Qualifications
Experience
Expert Level (7+ years)
Job Location
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