Job Overview
Employment Type
Full-time
Compensation
Type:
Hourly
Rate:
Range $23.00 - $33.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Employee assistance program
Professional development opportunities
Flexible work schedule
Job Description
Our company is a dynamic organization specializing in hosting signature events, providing comprehensive marketing support, and managing office and sales operations. This versatile company organizes a variety of in-person and virtual events, ranging from quarterly gatherings to specialized smaller events, designed to foster community, promote brand engagement, and enhance client and partner relationships. With a keen focus on efficient event coordination, marketing collaboration, and administrative support, the company aims to deliver seamless experiences for attendees and stakeholders alike.
The role is designed for an organized and proactive Event Coordinator who will take charge of managing the logistical and marketing aspect... Show More
The role is designed for an organized and proactive Event Coordinator who will take charge of managing the logistical and marketing aspect... Show More
Job Requirements
- High school diploma or equivalent
- minimum 2 years of experience in event coordination, office administration, or related fields
- proficiency with virtual meeting software such as Zoom and GoToMeeting
- basic knowledge of CRM systems like Salesforce
- strong organizational skills and attention to detail
- excellent written and verbal communication skills
- ability to handle multiple tasks simultaneously
- capacity to manage vendors and maintain professional relationships
- reliable transportation for transporting event materials
- ability to work flexible hours including occasional evenings and weekends
Job Qualifications
- Proven experience in event coordination or management
- proficiency in office administration
- familiarity with marketing and sales support functions
- ability to use event registration and virtual meeting platforms such as Zoom and GoToMeeting
- experience with Salesforce or similar CRM systems
- strong organizational and multitasking skills
- excellent communication and interpersonal skills
- proficiency in Microsoft Office and related software tools
- ability to manage vendor and venue relationships
- experience with contract administration
- understanding of employee onboarding processes
- knowledge of postage and mailing operations
- ability to work effectively in a fast-paced environment
Job Duties
- Coordinate all quarterly gatherings for select signature events
- coordinate catering for smaller gatherings and events outside of quarterly gatherings
- submit JIRA tickets for all email marketing and house ads each week
- submit ads into salesforce that were part of event trades and create the advertising contract for each trade deal
- work with editorial team to coordinate marketing efforts on social channels via True Anthem (LinkedIn, Twitter and Instagram)
- handle all event registration (inputting into registration system)
- create/print/stuff name badges for all in-person events and possibly manage gift bags
- set up registration tables, set up other event collateral (i.e. Step and repeat walls), hand out awards at in-person events
- transport event collateral to in-person events
- assist ED with execution of live and virtual events (using Zoom, Gotomeeting, etc)
- assist ED with website builds as needed (Squadup)
- assist ED with nomination website builds as needed (Admin)
- assist ED with securing awards for each event
- establish and maintain relationships with vendors and venues
- coordinate catering for office staff meetings, gatherings
- submit expense reports for Publisher
- manage Publisher's calendar
- submit invoices for office, event and general company expenses
- process client invoices/checks that need to be forwarded to corporate office
- receive checks sent to the market and forward to the lock box
- notify customers of the lock box address
- maintain postage machine, create postage reports and recharge postage balance as necessary
- open and distribute mail to the appropriate department/person throughout the office
- manage all general office needs including telephone system, equipment service agreements, repairs, and maintenance
- serve as liaison with office building management
- review and facilitate office supply requisitions and order fulfillment
- order office supplies
- coordinate employee onboarding to include new employee orientation, office set up, business cards and I-9 verification
- assist employees in locating the correct employee service such as help desk, benefit service center, employee self-service tools, eagle-i and SharePoint
- assist the corporate accounting department with various items, as requested
- track and approve all client invoices / outstanding invoices
- take credit card payments for client invoices
- assist Account Executives by printing and sending to customers with tear sheets as needed
- provide calendar holds on sales team and Publisher's calendar for all events
- assist Account Executives with Salesforce updates
- manage the weekly production report and work with sales team in collecting artwork
- manage client contract workflow including the implementation and ongoing process management of electronic contracts as well as supporting the insertion order process as needed
- become expert in the SwiftPitch system and support the sales team in its use, as well as the local advertising and marketing resources found on Sharepoint
- work with Sales Director on event wrap-up report information
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
You may be also interested in:
Nearby Cities
Jobs By Filter