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Job Overview
Compensation
Hourly
Range $21.65 - $32.47
Work Schedule
Flexible
Weekend Shifts
Night Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development assistance
flexible schedule
Employee assistance program
Job Description
The City is seeking a dynamic and highly organized individual to join the team as a Special Events Coordinator. The City, known for its vibrant community and diverse cultural scene, offers a range of business, social, and cultural activities for residents and visitors alike. This position is integral to the successful delivery of these events that enrich and engage the community. The City is committed to fostering a safe, inclusive, and vibrant environment, and this role supports that mission by ensuring that special events are well-planned, efficiently executed, and memorable for all participants.
This Special Events Coordinator position supports ... Show More
This Special Events Coordinator position supports ... Show More
Job Requirements
- High school diploma or equivalent
- relevant experience in event planning or coordination
- ability to work nights, weekends and holidays as needed
- physical ability to lift, carry, push and pull articles weighing up to 30 pounds
- effective communication skills
- proficiency in English reading and writing
- ability to operate office equipment such as computer, calculator, copier and fax machine
- adaptability to work indoors and outdoors
- capacity to handle fast-paced work environment
Job Qualifications
- High school diploma or equivalent
- experience in event planning or coordination
- ability to communicate effectively both orally and in writing
- strong organizational skills
- ability to work flexible hours including nights, weekends, and holidays
- proficiency with office equipment and computers
- ability to lift and carry up to 30 pounds
- experience working collaboratively with diverse groups
- knowledge of budgeting and report preparation
- customer service oriented
- ability to multitask in a fast-paced environment
Job Duties
- Coordinates work schedules
- maintains standards
- monitors status of work in progress
- answers questions
- gives advice and direction as needed as it relates to the execution of events
- assists with the planning, coordination and implementation of City sponsored events including coordination of efforts among other City Departments
- enforces all policies and procedures specific to special events and venues within the City
- prepares and maintains periodic and special records, reports and correspondence
- prepares and monitors budgets
- recommends operational and budgetary improvements for special events
- coordinates functions activities and events with the Events Manager, community leaders and non-profit groups
- coordinates all aspects of event requirements with the Events Manager, Parks & Recreation staff, other Departments, and outside agencies as needed, through frequent meetings and communications, from the planning stages through completion of the event
- acts as liaison between the Events Manager and the event point of contact throughout the event to ensure needs are met
- checking details, monitoring quality, identifying discrepancies, taking corrective actions to ensure quality customer service
- completes after action reports in a timely manner, providing copies to affected Departments
- performs related work as required
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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