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Job Overview
Employment Type
Full-time
Compensation
Salary
Range $63,000.00 - $70,000.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Paid Time Off
Professional development opportunities
Retirement Plan
Flexible work schedule
Employee assistance program
commuting benefits
Job Description
The hiring organization is a mission-driven entity with a significant operational budget of approximately $6 million dedicated to resource development and community engagement efforts. This organization places a premium on fostering a collaborative environment that emphasizes strategic goal advancement, brand alignment, and impactful community involvement. Known for hosting various events such as meetings, conferences, fundraisers, trainings, and community activities, the company prioritizes meticulous planning and execution to ensure each event embodies its core values and commitment to excellence.
The role of Events Coordinator is pivotal within this organization, reporting directly to the Vice President of Resource Development. This position assumes ... Show More
The role of Events Coordinator is pivotal within this organization, reporting directly to the Vice President of Resource Development. This position assumes ... Show More
Job Requirements
- Bachelor’s degree in event management communications hospitality business administration or a related field preferred
- Equivalent experience considered
- Minimum of 2-4 years of experience supporting or coordinating events meetings or programs
- Strong organizational skills with attention to detail and ability to manage multiple tasks and deadlines
- Effective interpersonal and communication skills with ability to work collaboratively across teams
- Basic experience with budget tracking vendor coordination and administrative processes
- Proficiency in Microsoft Office Suite and comfort using event registration or scheduling tools
- Must meet the requirements to drive for the organization including being at least 21 years of age holding a valid driver’s license with a good driving record and consistent access to a motor vehicle with required insurance coverage
Job Qualifications
- Bachelor’s degree in event management communications hospitality business administration or a related field preferred
- Equivalent experience considered
- Minimum of 2-4 years of experience supporting or coordinating events meetings or programs
- Strong organizational skills with attention to detail and ability to manage multiple tasks and deadlines
- Effective interpersonal and communication skills with ability to work collaboratively across teams
- Basic experience with budget tracking vendor coordination and administrative processes
- Proficiency in Microsoft Office Suite and comfort using event registration or scheduling tools
- Must meet the requirements to drive for the organization including being at least 21 years of age holding a valid driver’s license with a good driving record and consistent access to a motor vehicle with required insurance coverage
Job Duties
- Lead the planning and execution of organizational events including meetings conferences fundraisers trainings and community events
- Coordinate event timelines schedules and logistics to ensure smooth execution
- Track event-related expenses invoices and purchase requests to ensure activities align with approved budgets
- Coordinate with fundraising and development staff to support event sponsorship efforts including sharing event details tracking sponsor commitments and assisting with sponsor recognition and fulfillment
- Coordinate with vendors venues caterers and service providers to obtain quotes confirm logistics and ensure contracts and service agreements are followed
- Work closely with internal teams to gather event needs coordinate staffing and volunteers and support cross-departmental participation
- Coordinate event materials registrations audiovisual needs signage supplies and on-site setup and breakdown
- Assist with event communications including invitations registration materials agendas and follow-up communications
- Maintain event calendars attendance records and post-event summaries and assist with collecting feedback and reporting on event outcomes
- Follow organizational policies and procedures related to events contracts and safety and support adherence to risk management and accessibility standards
- Provide ideas to improve event processes attendee experience and operational efficiency
- Perform all other duties as assigned
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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