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Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $22.50 - $23.00
Work Schedule
Standard Hours
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Employee Discounts
flexible schedule
Job Description
Boca by Design is a prominent event planning company specializing in creating bespoke corporate events that leave a lasting impression. Known for its creativity and attention to detail, Boca by Design is committed to delivering exceptional event experiences through a combination of innovative design and meticulous planning. The company prides itself on fostering strong relationships with clients, vendors, and partners to ensure each event runs seamlessly from conception to execution. As a leader in the event industry, Boca by Design continues to grow and evolve, driven by a passionate team dedicated to excellence and client satisfaction.
The role avail... Show More
The role avail... Show More
Job Requirements
- Interest in planning events
- High School diploma
- GED preferred
- Minimum 2 years experience in clerical roles
- Typing at 65 WPM
- Experience with letter composition, MS Word, Excel, and Photo Shop
- Up to date computer skills including social media platforms such as Twitter, eblasts, and blogging
- Fluent English language skills in speaking, reading, and writing
- Excellent communication and presentation abilities
- Ability to occasionally lift and carry up to 50 lbs
- Previous event industry experience preferred
Job Qualifications
- Ability to manage multiple simultaneous projects and work assignments under pressure and deadlines
- Strong oral and written communication skills
- Detail oriented
- Proficient in Microsoft Office and other computer programs
- Ability to work in a fast-paced environment
- Excellent communication and presentation skills
- Ability to follow up and assist team members
- Familiarity with event industry operations preferred
Job Duties
- Ensure all proposals provided by manager are typed accurately and added correctly when sending to clients on a timely basis
- Administrative support for special event designers
- Assist with signed contract receiving and proper payment documentation
- Typing proposals, distribution, support DMC function by handling activity contracts and updating offerings
- Attend conference calls and client meetings with managers to understand event needs and vision
- Assist manager with purchasing items for events
- Oversee install on events when corporate managers are unavailable
- Ensure all items listed on proposals are present and correct
- Organize, maintain, and label photos from events
- Meet with manager regularly to understand daily priorities
- Maintain current filing system through scanning and up to date document management
- Prepare spreadsheets to track items, vendors, and install times for groups of events
- Follow up with managers on projects needing assistance
- Ensure proposals are accurate and communicated timely to clients
- Keep master proposals up to date and distribute changes
- Track preferred vendors on BEOs and commissions owed
- Familiarity with samples, linen packages and SalesForce
- Distribute proposals upon receiving signatures and master account numbers
- Receive payments when applicable
- Monitor changes or revisions and update master files
- Prepare in-house proposals to assist manager
- Review BEOs including diagrams for anything BBD related and cross-reference with managers and proposals
- Attend daily BEO meetings if managers cannot be present
- Ensure DMC booklets are current with correct prices and activity information
- Prepare contracts and descriptions for new DMC events and add to booklets
- Monitor, update, and research offsite property venues booklet for private events
- Take ownership of responsibilities and be accountable for all actions and interactions
- Be proficient with all Microsoft Office applications
- Provide follow-up assistance and manage changes proactively
- Work occasional weekends as required
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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