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Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $22.50 - $23.00
Work Schedule
Standard Hours
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional Development
flexible schedule
Employee Discounts
Job Description
Boca by Design is a renowned event planning and design company specializing in creating exceptional corporate events. Known for their creativity, attention to detail, and commitment to client satisfaction, Boca by Design has established itself as a leader in the event industry. The company focuses on providing comprehensive event planning services that encompass various aspects such as design, coordination, and execution, ensuring that every event leaves a lasting impression. Boca by Design’s team is comprised of dedicated professionals who are passionate about transforming visions into memorable experiences.
The role offered is an exciting opportunity for individuals interested in jum... Show More
The role offered is an exciting opportunity for individuals interested in jum... Show More
Job Requirements
- Interest in planning events
- High school diploma
- GED preferred
- Minimum 2 years’ experience in clerical
- Typing at 65WPM, letter composition, word and excel experience with MS Word, Photo Shop and up to date computer skills including twitter, eblasts and blogging
- Understand/Speak/Read/Write English fluently
- Excellent communication and presentation skills
- Occasionally lift/carry up to 50 lbs
- Event industry experience preferred
Job Qualifications
- Ability to manage multiple simultaneous projects and work assignments under pressure and deadlines
- Oral and written communication
- Detailed oriented
- Proficient in Microsoft Office and other computer programs
- Ability to work in a fast-paced environment
Job Duties
- Ensure all proposals provided by manager are typed accurately and added correctly when sending to clients on a timely basis
- Administrative support for Special Event Designers
- Ensure all managers receive the proper assistance to complete their jobs
- Assist with signed contract receiving and proper payment documentation
- Typing proposals, distribution, Support DMC function by handling activity contracts as well as updating offerings
- Attend conference calls and client meetings with managers to have more of an understanding on event needs and vision
- Assist manager to handle purchasing of items for events
- Oversee install on events when Corporate Managers are unavailable
- Ensure all items listed on proposals are present and correct
- Organize, maintain, and label photos from events
- Meet with manager regularly to understand priorities for the day
- Maintain current filing system regularly through scanning for all incoming and outgoing events and keeping up to date
- Prepare spread sheets for any groups that involve a multitude of events taking place to help keep track of items, vendors and install time
- Follow up with Managers on any projects they need assistance with
- Ensure all proposals are correct and communicated with client in a timely manner
- All Master proposals kept up to date and distribute changes properly
- Track Preferred Vendors on BEO’s and commissions owed
- Familiar with samples, Linen Packages and Sales Force
- Distribute proposals upon receiving signatures and Master Account numbers
- Receive payments when applicable
- Monitor changes or revisions and update Master files
- Prepare IN-HOUSE proposals occasionally to assist manager
- Go through BEOs for anything BBD related, cross reference with appropriate managers and proposals
- Provide copies to respective manager
- Attend Daily BEO meetings if managers cannot be present
- Ensure DMC booklets are up to date with correct prices, and activity information
- Any new DMC events put together contracts, description and add to DMC booklets
- Monitor/Update/Research offsite property venues booklet for private events
- Take ownership of responsibilities and tasks and be accountable for all actions and interactions
- Proficient at all Microsoft Office applications
- Goes above and beyond tasks to assist manager with follow up and changes
- Occasional weekends are required
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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