Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $21.75 - $31.25
Work Schedule
Flexible
Weekend Shifts
Benefits
Health Insurance
Paid Time Off
Professional development opportunities
Flexible work schedule
Networking opportunities
Job Description
Our Boston-based nonprofit organization is deeply committed to making a positive impact in our community through various fundraising initiatives, educational outreach, and community engagement programs. As a trusted and well-established nonprofit, we specialize in hosting impactful events during the spring and summer seasons that not only engage our supporters but also drive vital funds to support our mission. We place tremendous value on fostering meaningful relationships with sponsors and donors to ensure the sustainability of our programs. Our team is passionate, dedicated, and collaborative, offering a stimulating work environment where each member’s contributions are recognized and celebrated.
We are currently seeking an experienced Events Marketing Specialist to join our dynamic team. This role is integral to the success of our spring and summer event-based fundraising efforts, focusing primarily on securing and managing sponsorship outreach and renewals. The ideal candidate will be adept at coordinating with various stakeholders, including internal teams, event committees, sponsors, and external registration professionals. You will play a key role in driving sponsor engagement, tracking sponsorship pipelines, managing registration processes through platforms like GiveSmart, and providing essential on-site support during events. Your meticulous attention to detail and organizational skills will ensure smooth event execution and exceptional sponsor experiences.
This position provides an exciting opportunity to combine your marketing, fundraising, and event coordination expertise to directly support nonprofit initiatives. With a strong emphasis on sponsorship fundraising execution, committee collaboration, and registration oversight, this role demands a proactive approach and the ability to manage multiple deadlines effectively. You will be responsible for coordinating committee-based fundraising activities, tracking progress, following up with committee members, and maintaining accurate documentation. Additionally, you will collaborate closely with marketing and development teams to ensure sponsor benefits and recognition are delivered and documented thoroughly.
The Events Marketing Specialist will also serve as the main point of contact for event registration, working closely with external GiveSmart professionals to create and manage registration sites, respond to attendee inquiries, and facilitate on-site check-in. Your involvement will extend to supporting early planning for upcoming events such as the Martha's Vineyard House Party and ensuring a seamless transition of responsibilities to incoming staff. This part-time specialist role offers a chance to contribute meaningfully to the nonprofit sector while honing your skills in event marketing and fundraising. We require availability for select evenings and weekends during events, reflecting the nature of the position and its essential role in event success. Join us in making a difference by delivering outstanding event experiences that amplify our mission and engage our valued supporters.
We are currently seeking an experienced Events Marketing Specialist to join our dynamic team. This role is integral to the success of our spring and summer event-based fundraising efforts, focusing primarily on securing and managing sponsorship outreach and renewals. The ideal candidate will be adept at coordinating with various stakeholders, including internal teams, event committees, sponsors, and external registration professionals. You will play a key role in driving sponsor engagement, tracking sponsorship pipelines, managing registration processes through platforms like GiveSmart, and providing essential on-site support during events. Your meticulous attention to detail and organizational skills will ensure smooth event execution and exceptional sponsor experiences.
This position provides an exciting opportunity to combine your marketing, fundraising, and event coordination expertise to directly support nonprofit initiatives. With a strong emphasis on sponsorship fundraising execution, committee collaboration, and registration oversight, this role demands a proactive approach and the ability to manage multiple deadlines effectively. You will be responsible for coordinating committee-based fundraising activities, tracking progress, following up with committee members, and maintaining accurate documentation. Additionally, you will collaborate closely with marketing and development teams to ensure sponsor benefits and recognition are delivered and documented thoroughly.
The Events Marketing Specialist will also serve as the main point of contact for event registration, working closely with external GiveSmart professionals to create and manage registration sites, respond to attendee inquiries, and facilitate on-site check-in. Your involvement will extend to supporting early planning for upcoming events such as the Martha's Vineyard House Party and ensuring a seamless transition of responsibilities to incoming staff. This part-time specialist role offers a chance to contribute meaningfully to the nonprofit sector while honing your skills in event marketing and fundraising. We require availability for select evenings and weekends during events, reflecting the nature of the position and its essential role in event success. Join us in making a difference by delivering outstanding event experiences that amplify our mission and engage our valued supporters.
Job Requirements
- Bachelor's degree or equivalent experience
- Proven experience in event fundraising or sponsorship management
- Strong communication and interpersonal skills
- Proficiency in event registration platforms such as GiveSmart
- Ability to work flexible hours including evenings and weekends
- Detail-oriented with excellent organizational abilities
- Ability to work collaboratively with committees and teams
Job Qualifications
- Experience with event-based fundraising or corporate sponsorship
- Comfort making fundraising asks and follow-up calls
- Experience working with event committees
- Strong organizational and tracking skills
- Familiarity with GiveSmart or similar event registration platforms
- Ability to manage multiple deadlines
- Availability for select evenings and weekends for events
Job Duties
- Manage sponsorship outreach including renewing past sponsors, following up on warm leads, conducting limited cold outreach as needed
- Track sponsor pipelines, follow-ups, and commitments
- Coordinate committee-based sponsorship asks by assigning prospects, tracking progress, and following up with committee members
- Communicate directly with sponsors regarding participation details once commitments are secured
- Track sponsor benefits and recognition, collect logos and recognition details, coordinate sponsor recognition with marketing and events staff, ensure sponsor benefits are delivered and documented post-event
- Serve as internal point person for GiveSmart registration, oversee external GiveSmart professionals building registration sites, review registration setup for accuracy and completeness, manage attendee and golfer registration once sites are live, respond to registrant inquiries, support on-site check-in using GiveSmart
- Serve as day-to-day point of contact for event committees, provide materials, reminders, and follow-up to committee members, track committee fundraising activity and deliverables, coordinate handoffs between development, marketing, and events
- Coordinate timelines for sponsor-facing communications, provide sponsor lists and recognition details to marketing, review drafts for accuracy and sponsor recognition, track approvals and deadlines
- Prepare and send sponsorship invoices, track payments and outstanding balances, maintain accurate internal documentation
- Support event reconciliation, provide on-site support for an event in May, support sponsor experience, registration, and staff needs on event day
- Support early planning inputs for the Martha's Vineyard House Party through April, transition responsibilities to a newly hired staff member beginning in late April, ensure clean documentation and handoff of sponsor and registration details
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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