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Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $20.00 - $28.75
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional Development
Life insurance
Employee assistance program
Job Description
Cal Poly Pomona is a dynamic public university located in Pomona, California, that is part of the prestigious California State University (CSU) system, which comprises 23 campuses dedicated to providing high-quality education and preparing responsible, educated individuals to contribute meaningfully to the state's schools, economy, culture, and future. This university fosters a vibrant academic community and actively supports alumni, donors, faculty, staff, and students with robust programs and services designed to enhance engagement and philanthropy. The Division of University Advancement, one of the university's five central divisions, plays a pivotal role in strengthening private support and expanding the university's reach... Show More
Job Requirements
- Bachelor's degree or equivalent experience
- Two years of relevant event planning experience
- Working knowledge of event and conference planning principles
- Strong analytical and organizational skills
- Excellent communication and interpersonal skills
- Ability to lead and train others
- Knowledge of procurement and budgeting principles
- Proficiency in event planning software
- Ability to work beyond standard hours including weekends
- Experience with volunteer management
- Familiarity with 25 Live software
- Ability to drive electric cart and occasionally private vehicle
- Compliance with CSU policies
- Authorized to work in the United States
Job Qualifications
- Bachelor's degree in a related field or equivalent experience
- Two years of relevant event planning experience
- Working knowledge of event and conference planning principles and best practices
- Competence in applying judgment to resolve non-standard problems
- Strong analytical and organizational skills to manage events within time and budget constraints
- Excellent communication and interpersonal skills for stakeholder engagement
- Ability to lead and train staff, student employees, and volunteers
- Knowledge of procurement, budgeting, and accounting principles
- Proficiency with event planning software and financial systems
Job Duties
- Coordinate and implement various university events including invitation preparation, RSVP tracking, vendor payment, and supply ordering
- Maintain and update event information and registration in Raiser's Edge and 25 Live software
- Design and create event communications, signage, and web content using Canva and Cascade
- Lead recruitment, training, scheduling, and coordination of volunteers for high-profile campus events
- Monitor campus event reservations to ensure compliance with safety protocols and proper departmental notifications
- Manage office coordination tasks including inventory management, student assistant oversight, and maintenance of event supplies
- Oversee budgeting functions including purchase orders, payment requests, expense tracking, and report preparation for events
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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