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Job Overview
Employment Type
Full-time
Compensation
Salary
Range $55,404.00 - $80,724.00
Work Schedule
Standard Hours
Job Description
Cal Poly Pomona is a prominent public university located in Pomona, California, and is part of the California State University (CSU) system. The university is dedicated to providing high-quality education and fostering a supportive and inclusive community for its students, staff, and faculty. As a public institution, Cal Poly Pomona strives to enhance knowledge, cultural understanding, and economic growth through its diverse academic programs and extensive engagement with alumni, industry partners, and the broader community. The university's Division of University Advancement plays a crucial role in fostering relationships with alumni, friends, parents, corporations, and foundations to support the university's mission... Show More
Job Requirements
- Bachelor's degree in related field or equivalent experience
- Minimum two years of relevant event planning experience
- Proficiency in event planning software and financial systems
- Strong organizational and communication skills
- Ability to work independently and make decisions
- Experience supervising staff and volunteers
- Knowledge of budgeting and procurement processes
- Must be able to work beyond regular hours including weekends
- Ability to drive on-campus electric carts and off-campus vehicles
- Comply with CSU out-of-state employment policy
- Pass background check
- Authorization to work in the United States
Job Qualifications
- Bachelor's degree in related field or equivalent experience
- Two years of relevant event planning experience
- Working knowledge of event and conference planning principles and best practices
- Ability to independently apply judgment to resolve non-standard problems
- Strong analytical, organizational, communication and interpersonal skills
- Experience leading and training staff, student employees and volunteers
- Knowledge of procurement, budgeting and accounting principles
- Proficiency in event planning software and financial systems
- Experience with Raiser's Edge and 25Live preferred
- Ability to work extended hours and weekends as required
- Volunteer management and event design experience preferred
- Ability to drive campus electric carts and occasionally off-campus vehicles
Job Duties
- Coordinate and implement special events including invitation list development, RSVP tracking, vendor payments, and event supply orders
- Research and manage background data for event performers, venues, and vendors
- Create and maintain event web pages and detailed reports in Raiser's Edge
- Oversee event budgets, track expenses, initiate purchase orders, and monitor event income
- Design event communications and signage using Canva and support event website updates
- Coordinate and lead volunteers for campus events including recruitment, training, and scheduling
- Monitor 25Live for campus event reservations ensuring compliance with safety and protocol
- Support office coordination including managing student assistants, inventory, and banner printing
- Process travel documents and payments related to events
- Oversee setup and tear down of on and off-campus events and troubleshoot operational issues
- Provide direct interaction with high-level donors, guests and ensure smooth event operations
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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