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Job Overview
Employment Type
Full-time
Compensation
Salary
Range $35,000.00 - $55,000.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Tuition Assistance
Professional Development
Employee wellness programs
Job Description
The University of Texas, San Antonio (UTSA) is a prominent public research university located in San Antonio, Texas. UTSA is recognized for its commitment to academic excellence, research, community engagement, and fostering a diverse and inclusive environment. As an institution that serves a large and varied student body, UTSA offers a wide range of undergraduate, graduate, and professional programs across multiple disciplines. The university is dedicated to creating opportunities that promote student success, innovation, and leadership development. UTSA stands out as a dynamic academic community that values diversity, equity, and inclusion while striving to offer transformative educational experiences to its... Show More
Job Requirements
- Bachelor's degree in event management, hospitality, communications, or related field
- Minimum two years of experience in event planning or coordination
- Strong organizational and multitasking skills
- Excellent verbal and written communication skills
- Ability to work collaboratively with diverse teams
- Proficiency with event management software and tools
- Knowledge of budget management and vendor negotiation
- Ability to handle multiple projects simultaneously
- Commitment to upholding university policies and ensuring event accessibility
Job Qualifications
- Bachelor's degree in event management, hospitality, communications, or related field
- Proven experience in event planning or coordination
- Strong organizational and multitasking skills
- Excellent verbal and written communication skills
- Ability to work collaboratively with diverse teams
- Proficiency with event management software and tools
- Knowledge of budget management and vendor negotiation
- Ability to handle multiple projects simultaneously
- Customer service-oriented mindset
Job Duties
- Plan and coordinate a variety of events including college fairs, graduation ceremonies, and networking events
- Develop and maintain event budgets ensuring all events are executed within allocated funds
- Collaborate with various departments and stakeholders to align events with the university's mission and goals
- Research and negotiate with vendors to secure the best prices and services
- Oversee event logistics such as venue selection, catering, audio-visual needs, and transportation
- Create and manage event timelines to ensure timely and efficient task completion
- Coordinate with marketing and communications teams to promote events
- Manage event registration and attendee lists
- Conduct post-event evaluations to gather feedback and improve future events
- Establish and maintain relationships with external partners including local businesses and community organizations
- Stay updated on industry trends and best practices
- Act as a point of contact for event-related inquiries and provide excellent customer service
- Uphold and enforce university policies and procedures during events
- Ensure events are inclusive and accessible
- Maintain accurate event records and financial documentation
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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