Job Overview
Benefits
Health Insurance
Retirement Plan
Paid Time Off
Professional development opportunities
Flexible working hours
Employee assistance program
parking availability
Job Description
The hiring establishment is a college dedicated to providing a vibrant educational environment while also fostering strong connections with the local community. As an institution committed to excellence, the college hosts a diverse range of events that serve educational, social, and community engagement purposes. These events vary from student graduations and college activities to workshops aimed at community members, emphasizing the college's role as a hub for learning, collaboration, and cultural enrichment. The college values creating high-quality, memorable experiences for all event attendees, operating with a strong focus on inclusivity, accessibility, and seamless coordination of event logistics through collaboration among... Show More
Job Requirements
- Bachelor's degree in Event Management, Communications, Business Administration, or related field required
- Two years of experience in professional event planning
- Ability to work additional hours as needed, including outside of typical business hours and on weekends
- Ability to lift and carry materials (typically up to 25 lbs) for event setup, with occasional exposure to outdoor weather conditions
Job Qualifications
- Bachelor's degree in Event Management, Communications, Business Administration, or related field
- Two years of experience in professional event planning
- Knowledge of event management software and related technologies
- Knowledge of accounting principles and budgeting
- Ability to manage multiple priorities, including special projects
- Knowledge of the principles, practices, and techniques of advertising, promotion, and community relations programs and activities
- Skill in the use of office equipment and technology, including computers and related software
- Ability to communicate effectively and present ideas verbally and in writing
- Possess positive attitude with ability to establish effective working relationships and use good judgment, initiative, and resourcefulness when dealing with staff, students, faculty, the public, and other professional contacts
- Ability to assess critical situations, maintain attention to detail and problem-solve
- Maintain high level of organization and work efficiently under stress and changing work priorities
Job Duties
- Oversee site setups, vendor deliveries, audio-visual requirements, and breakdown for events like student graduations, college activities, and community workshops
- Manage the master event calendar to avoid scheduling conflicts and act as the primary point of contact for external clients renting campus venues
- Plan, develop, monitor, and maintain event-specific budgets, ensuring adherence to institutional financial policies and managing vendor invoices
- Coordinate with college security, facilities, purchasing and catering teams to ensure all institutional safety, licenses, liability, and quality standards are met
- Collaborate with Marketing and Communications staff to promote events
- Ensure all college events follow federal and institutional accessibility guidelines, including coordinating accommodations for attendees with disabilities
- Work to create an exceptional, positive and memorable experience for guests at each event
- Conduct surveys and post-event reviews to measure success against key performance metrics and recommend improvements for future planning
- Perform other related duties, as assigned
- Ability to work additional hours as needed, including outside of typical business hours and on weekends
- Ability to lift and carry materials (typically up to 25 lbs) for event setup, with occasional exposure to outdoor weather conditions
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Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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