Job Overview
Employment Type
Hourly
Full-time
Compensation
Type:
Hourly
Rate:
Range $34.00 - $42.30
Work Schedule
Standard Hours
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
competitive pay
supportive work environment
Generous Benefits
Job Description
By the Bay Health (BTBH) is a mission-driven nonprofit organization deeply rooted in the Bay Area, providing compassionate healthcare and hospice services across multiple locations including Sonoma, Larkspur, San Francisco, San Mateo, and Pleasanton. The organization is committed to delivering high-quality, patient-centered care and support to patients and their families during some of life’s most challenging moments. By the Bay Health works in close partnership with community members, donors, volunteers, and staff to foster a warm and welcoming atmosphere that reflects its core values of empathy, respect, and collaboration. With a robust network of professionals and a focus on continuous... Show More
Job Requirements
- 5-7 plus years of experience coordinating events in a nonprofit, healthcare, or professional setting
- strong organizational skills and ability to multitask
- proficiency with databases and project management tools
- excellent communication skills
- ability to work evenings and weekends as needed
- adherence to California Department of Public Health vaccine requirements
- ability to manage budgets and contracts
- experience with vendor and volunteer coordination
- reliable and detail-oriented
Job Qualifications
- 5-7 plus years of experience coordinating events in a nonprofit, healthcare, or professional setting
- strong organizational skills
- ability to manage multiple details and deadlines
- comfort working with databases, spreadsheets, and basic project management tools
- clear and courteous communication style
- calm and solutions-oriented approach
- experience supporting vendors and volunteers
- proficiency in using CRM systems
- capacity to collaborate across departments
Job Duties
- Support signature events such as the BTBH Annual Gala, Hope Hospice Annual Crab Feed, Hike 4 Hope, Hope 100, Mission Hospice Celebration, and donor brunches
- oversee planning, production, logistics, and promotion of events
- coordinate timelines, venues, vendors, guest lists, materials, and day-of support
- manage onsite support staff and volunteers
- maintain accurate records in the CRM including RSVPs, sponsor details, and post-event notes
- track budgets, invoices, and contracts with Development leadership
- assist with post-event reporting, acknowledgments, and follow-up communications
- work with trusted vendors to ensure smooth execution and high-quality experiences
- expand vendor roster to enhance event offerings
- support and coordinate volunteers and staff providing clear direction
- partner with Development, Marketing, and Clinical teams to align events with organizational values
- interact professionally with donors, board members, and community partners
- provide consistent communication and follow-through
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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