Job Overview
Employment Type
Full-time
Work Schedule
Weekend Shifts
Night Shifts
Benefits
Health Insurance
Paid Time Off
Professional development opportunities
Employee Discounts
Retirement Plan
flexible schedule
team events
Job Description
Lovestruck Books + Cafe is a vibrant community-focused establishment that combines a passion for literature with a welcoming cafe atmosphere. Known for hosting a diverse range of author signings, book launches, and community gatherings, Lovestruck Books + Cafe serves as a cultural hub for bibliophiles and local residents alike. The venue prides itself on delivering memorable experiences through its varied monthly events program, which attracts hundreds of attendees. As a full-time, salaried place to work, it offers an energetic and collaborative work environment where dedication to operational excellence and customer experience are highly valued. The team at Lovestruck Books +... Show More
Job Requirements
- Proven administrative or coordination experience 1-3 years ideally in events corporate hotel or conference preferred project management or a fast-paced retail or high-volume performance setting
- Exceptional communication skills with the ability to coordinate several moving targets through appropriate channels email phone chat in a timely manner both proactively and reactively as needed
- Exceptionally strong organizational skills the ability to create maintain and follow complex checklists and administrative systems is essential
- Highly proficient in standard office software Google Workspace for managing spreadsheets and documents
- Experience with basic receipt tracking and expense reconciliation
- Experience with event management software a plus
- Comfortable working varied hours including evenings and weekends to cover event schedules
- Proactive solution-oriented and able to remain calm and focused under the pressure of a live event
- A love for books community and creating delightful experiences for attendees
Job Qualifications
- Proven administrative or coordination experience 1-3 years ideally in events corporate hotel or conference project management or a fast-paced retail or high-volume performance setting
- Exceptional communication skills with the ability to coordinate several moving targets through appropriate channels in a timely manner both proactively and reactively
- Exceptionally strong organizational skills the ability to create maintain and follow complex checklists and administrative systems
- Highly proficient in standard office software Google Workspace for managing spreadsheets and documents
- Experience with basic receipt tracking and expense reconciliation
- Experience with event management software a plus
- Comfortable working varied hours including evenings and weekends
- Proactive solution-oriented and able to remain calm and focused under the pressure of a live event
- A love for books community and creating delightful experiences for attendees
Job Duties
- Own the on-the-ground execution for 15+ events per month ensuring all logistics run smoothly on event day both in-store and at external venues
- Prepare and maintain detailed Run of Show documents and comprehensive setup/teardown checklists ensuring strict adherence to timelines and deliverables
- Coordinate and prepare all necessary event materials including signage seating charts author books stock merchandise and necessary A/V equipment
- Serve as a primary point of contact during events supervising support staff managing attendee flow and troubleshooting issues
- Independently oversee select smaller events and groups from initial communications approvals and scheduling through to promotion execution and follow-up
- Support the marketing team with accurate event details for promotional strategies that drive attendance and ticket sales
- Assist with building event pages on ticketing platforms and managing customer service inquiries related to tickets seating and venue details
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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