Job Overview
Employment Type
Hourly
Full-time
Compensation
Type:
Hourly
Rate:
Exact $27.00
Work Schedule
Flexible
Day Shifts
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Paid holidays
Retirement Plan
Employee Discounts
Professional development assistance
Job Description
Stanly Ranch, Auberge Collection, is a premier luxury resort situated in the heart of Napa Valley's storied wine-growing region. This destination stands as a modern luxury retreat that beautifully blends the area's rich agricultural heritage with sophisticated guest experiences. Set on over 700 acres of sprawling vineyards and farmland, the resort offers breathtaking views of the Mayacamas Mountains and easy access to both Napa and Sonoma, deserving its reputation as the resort of the new Napa.
Stanly Ranch is part of the esteemed Auberge Collection, an acclaimed portfolio of luxury hotels, resorts, residences, and private clubs known for their distinc... Show More
Stanly Ranch is part of the esteemed Auberge Collection, an acclaimed portfolio of luxury hotels, resorts, residences, and private clubs known for their distinc... Show More
Job Requirements
- high school diploma or equivalent
- previous experience in event coordination, hospitality, or administrative roles
- proficiency with event management software and office productivity tools
- strong verbal and written communication skills
- ability to work a flexible schedule including weekends and evenings
- excellent organizational skills
- ability to handle multiple tasks effectively under pressure
- commitment to confidentiality and discretion in handling client and resort information
Job Qualifications
- detail-oriented with excellent organizational skills and the ability to multi-task effectively
- strong communication skills and the ability to work collaboratively with diverse teams
- experience in hospitality, catering, event coordination, or as an administrative assistant
- proficient in google suite, word, excel, and event software such as delphi, opera, tripleseat, way
- able to work a flexible schedule including early mornings, late evenings, and weekends as needed
- positive, results-oriented, and able to thrive under pressure
- capable of making sound decisions to support operational needs and ensuring client satisfaction
Job Duties
- maintain communication with key operational departments such as sales, catering, food and beverage, housekeeping to ensure smooth event execution
- prepare and distribute banquet event orders (beos) and group resumes for weekly meetings, daily updates, and internal reviews
- coordinate event-related paperwork including internal materials, event menus, signage, and floor plans
- coordinate arrival amenities for event VIPs and assist with pre-planning site inspections and meetings
- serve as an interim point of contact for sales group turnovers until assigned to event managers
- manage daily event agendas and internal communication, ensuring all teams are informed
- support internal meetings including beos and group resume meetings, and track coordinator needs such as alice tickets and client collateral
- provide updates for the weekly catering pace report and assist with internal event planning
- review and audit contracts from sales for key program highlights, concessions, timing, and space conflicts
- maintain delphi administrator responsibilities including event bookings, menu updates, and space availability management
- coordinate internal event requests with talent & culture, front office, av partners, and other operational departments
- assist in the development of group and social event resumes, amenities, and related tasks
- maintain office organization, inventory supplies, and assist with birchstreet ordering
- assist the director of events and event managers with banquet event orders (beos) for weddings, social, corporate, and internal events, ensuring all documentation is accurate and timely
- track and resolve issues or conflicts related to event scheduling and logistics
- act as liaison to experiences team
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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