Job Overview
Employment Type
Hourly
Compensation
Type:
Hourly
Rate:
Exact $27.00
Work Schedule
Flexible
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Employee Discounts
Career development opportunities
wellness programs
Job Description
Auberge Collection is a distinguished portfolio of extraordinary hotels, resorts, residences, and private clubs renowned for their unique approach to luxury hospitality. Each property within the Auberge Collection manifests the soul of its locale through captivating design, exceptional cuisine, innovatively crafted spas, and gracious yet unobtrusive service. Operating across three continents with over 30 one-of-a-kind locations, the Auberge Collection excels in creating unforgettable experiences and stories for its guests in some of the world’s most desirable destinations. Known for its commitment to refined luxury, the company emphasizes sustainability, client satisfaction, and an authentically local atmosphere that stands out in the... Show More
Job Requirements
- Previous experience in event coordination, hospitality, or similar administrative roles required
- Ability to work a flexible schedule including early mornings, late evenings, and weekends
- Strong verbal and written communication skills
- Proficient in Microsoft Office Suite and Google Suite
- Must be detail-oriented and highly organized
- Ability to multi-task effectively
- Ability to work collaboratively with diverse teams
Job Qualifications
- Detail-oriented, with excellent organizational skills and the ability to multi-task effectively
- Strong communication skills and the ability to work collaboratively with diverse teams
- Experience in hospitality, catering, event coordination, or as an administrative assistant
- Proficient in Google Suite, Word, Excel, and event software such as Delphi, Opera, Tripleseat, Way
- Able to work a flexible schedule, including early mornings, late evenings, and weekends as needed
- Positive, results-oriented, and able to thrive under pressure
- Capable of making sound decisions to support operational needs and ensuring client satisfaction
Job Duties
- Maintain communication with key operational departments such as Sales, Catering, Food & Beverage, Housekeeping to ensure smooth event execution
- Prepare and distribute BEOs and Group Resumes for weekly meetings, daily updates, and internal reviews
- Coordinate event-related paperwork, including internal materials, event menus, signage, and floor plans
- Coordinate arrival amenities for event VIPs and assist with pre-planning site inspections and meetings
- Serve as an interim point of contact for Sales Group Turnovers until assigned to Event Managers
- Manage daily event agendas and internal communication, ensuring all teams are informed
- Support internal meetings, including BEO and Group Resume meetings, and track Coordinator needs such as Alice Tickets and client collateral
- Provide updates for the weekly Catering pace report and assist with internal event planning
- Review and audit contracts from Sales for key program highlights, concessions, timing, and space conflicts
- Maintain Delphi Administrator responsibilities, including event bookings, menu updates, and space availability management
- Coordinate internal event requests with Talent & Culture, Front Office, AV partners, and other operational departments
- Assist in the development of group and social event resumes, amenities, and related tasks
- Maintain office organization, inventory supplies, and assist with Birchstreet ordering
- Assist the Director of Events and Event Managers with Banquet Event Orders (BEOs) for weddings, social, corporate, and internal events, ensuring all documentation is accurate and timely
- Track and resolve issues or conflicts related to event scheduling and logistics
- Acts as liaison to Experiences team
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
We didn't receive the exact location for this job posting,
please contact the employer.
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