Job Overview
Employment Type
Hourly
Compensation
Type:
Hourly
Rate:
Exact $27.00
Work Schedule
Flexible
Day Shifts
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Employee Discounts
Professional development opportunities
wellness programs
Job Description
Auberge Collection is a distinguished portfolio of extraordinary hotels, resorts, residences, and private clubs known for their distinctive approach to luxury hospitality. Each property within the collection is unique, yet they all share a commitment to bringing the soul of their locale to life through captivating design, exceptional cuisine and spa experiences, and gracious yet unobtrusive service. With a presence across three continents, Auberge Collection provides guests with unforgettable experiences in some of the world's most desirable destinations, making it a leader in the luxury hospitality sector. The group emphasizes a crafted approach to every guest interaction and environment, focusing... Show More
Job Requirements
- Previous experience in event coordination, hospitality, or similar administrative roles
- Ability to communicate effectively both verbally and in writing
- Proficiency in event management software and Microsoft Office Suite
- Organizational skills to manage multiple tasks and deadlines
- Flexibility to work non-traditional hours including weekends and evenings
- Strong interpersonal skills and teamwork orientation
- Commitment to confidentiality and professional integrity
Job Qualifications
- Detail-oriented, with excellent organizational skills and the ability to multi-task effectively
- Strong communication skills and the ability to work collaboratively with diverse teams
- Experience in hospitality, catering, event coordination, or as an administrative assistant
- Proficient in Google Suite, Word, Excel, and event software e.g., Delphi, Opera, Tripleseat, Way
- Able to work a flexible schedule, including early mornings, late evenings, and weekends as needed
- Positive, results-oriented, and able to thrive under pressure
- Capable of making sound decisions to support operational needs and ensuring client satisfaction
Job Duties
- Maintain communication with key operational departments e.g., Sales, Catering, Food & Beverage, Housekeeping to ensure smooth event execution
- Prepare and distribute BEOs and Group Resumes for weekly meetings, daily updates, and internal reviews
- Coordinate event-related paperwork, including internal materials, event menus, signage, and floor plans
- Coordinate arrival amenities for event VIPs and assist with pre-planning site inspections and meetings
- Serve as an interim point of contact for Sales Group Turnovers until assigned to Event Managers
- Manage daily event agendas and internal communication, ensuring all teams are informed
- Support internal meetings, including BEO and Group Resume meetings, and track Coordinator needs e.g., Alice Tickets, client collateral
- Provide updates for the weekly Catering pace report and assist with internal event planning
- Review and audit contracts from Sales for key program highlights, concessions, timing, and space conflicts
- Maintain Delphi Administrator responsibilities, including event bookings, menu updates, and space availability management
- Coordinate internal event requests with Talent & Culture, Front Office, AV partners, and other operational departments
- Assist in the development of group and social event resumes, amenities, and related tasks
- Maintain office organization, inventory supplies, and assist with Birchstreet ordering
- Assist the Director of Events and Event Managers with Banquet Event Orders (BEOs) for weddings, social, corporate, and internal events, ensuring all documentation is accurate and timely
- Track and resolve issues or conflicts related to event scheduling and logistics
- Acts as liaison to Experiences team
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
We didn't receive the exact location for this job posting,
please contact the employer.
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