Events Coordinator

Charleston, WV, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Salary

Rate:

Range $50,000.00 - $55,000.00

Work Schedule

Standard Hours

Benefits

Paid Time Off

Holiday pay

Health Insurance

Private office

Job Description

Edgewood Country Club is a prestigious and well-established private country club known for providing exceptional recreational and social experiences to its members. The club is dedicated to offering top-tier amenities including golf courses, fine dining, and elegant event spaces suited for a variety of occasions ranging from business meetings to weddings and social galas. With a welcoming and professional environment, Edgewood Country Club prides itself on delivering unmatched member services and hospitality. This organization emphasizes a culture of excellence, attention to detail, and personalized guest experiences to maintain its status as a premier club in the community.

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Job Requirements

high school diploma or equivalent
previous experience in banquet or event coordination
strong interpersonal and communication skills
proficiency in office software and event management tools
ability to work flexible hours, including evenings and weekends
detail-oriented and highly organized
capable of handling multiple projects simultaneously
customer-focused approach
ability to work well under pressure

Job Qualifications

experience in event coordination or similar role
knowledge of banquet and catering operations
excellent organizational and communication skills
ability to work collaboratively with multiple departments
strong customer service orientation
proficiency in contract development and negotiation
marketing and sales experience is a plus
familiarity with menu planning and food & beverage service standards
problem-solving and complaint resolution skills
ability to manage budgets and financial reports

Job Duties

promotes the clubs social event facilities to all members and sponsored guest
helps members/hosts arrange banquets, luncheons, meetings, weddings, dances and other social events
obtains pertinent information needed for guest planning
facilitates the same for club events
provides host tours and offers suggestions in efforts to sell the merits of the club's facilities for the occasion being planned
works with executive chef to determine selling prices for catered events
creates and maintains printed menus provided to members/hosts in both a la carte dining and banquet events
oversees the development of contracts as needed
suggests menu and helps hosts plan menu in conjunction with the executive chef and/or other culinary personnel
transmits necessary information to and conducts event planning with production, serving and housekeeping staffs
arranges for printing of menu and procuring of decorations and entertainment
inspects finished arrangement of events
may be present to oversee and/or facilitate the actual service and greeting of guests
checks special function sheets against room set-up
oversees personnel scheduling for special functions and may help supervise service personnel
oversees scheduling of periodic food and beverage service employee meetings to assure correct interpretation of club policies
handles member/host complaints as needed
maintains past and potential client files
schedules calls/visits to assess on-going needs of prospective clients for catering services
helps plan and operate external and internal marketing and sales promotion activities for the food operation
promotes the club at local wedding shows, trade shows and special community events by planning, setting up a booth, and working the booth during these events
helps develop catering sales budgets
reviews financial reports and takes corrective actions as appropriate
helps hosts with parking, entertainment, decorations, audio/visual and any other requirements integral to events being planned

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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