Events Coordinator

Orlando, FL, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Hourly

Rate:

Range $17.75 - $25.50

Work Schedule

Flexible

Day Shifts

Weekend Shifts

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Professional Development

Flexible Schedule

Employee assistance program

Job Description

The City of Winter Garden is a vibrant and dynamic municipality known for its strong community spirit and diverse cultural events. Committed to fostering a welcoming environment for residents and visitors alike, the City places a high emphasis on organizing and hosting special events that enhance community engagement and quality of life. The Parks and Recreation Department plays a crucial role in this effort by managing and coordinating a wide range of City-wide special events and entertainment programs that reflect the unique culture and spirit of Winter Garden. These events include festivals, entertainment programs, community activities, and other special occasions... Show More

Job Requirements

Three years of progressively responsible experience in event planning with at least two years in coordination and/or supervisory role
Possesses and maintains a valid Florida Class 'E' driver’s license and good driving record
Ability to operate City vehicles to travel to/from facilities and appointments
Demonstrated proficiency in MS Word, Excel, and Outlook
Ability to learn new software and systems used by the City
Ability to work flexible schedule including days, evenings, weekends, and holidays
Ability to perform physically demanding work including lifting up to 40 pounds, walking, standing, and working outdoors in various weather conditions
Requirements are subject to approval by Human Resources Director and City Manager for exceptions

Job Qualifications

Three years of progressively responsible experience in event planning
At least two years in a coordination and/or supervisory role
Valid Florida Class 'E' driver’s license
Proficiency in MS Word, Excel, and Outlook
Ability to learn new software and systems
Strong logistical planning and organizational skills
Excellent verbal and written communication skills
Ability to collaborate effectively with partners and stakeholders
Knowledge of marketing and promotional practices including social media
Experience managing budgets and contracts
Ability to enforce policies and regulations consistently
Physical stamina and ability to work in indoor and outdoor conditions
Strong critical thinking and judgment skills
Ability to handle stressful situations professionally

Job Duties

Participates in planning, producing, organizing, and executing City-wide special events and entertainment programs
Presents all event applications and logistical details for review and approval by the Parks and Recreation Director, Manager, and supporting designees
Assists in determining and coordinating internal and external event support/staffing needs as part of initial event approval review
Performs on-site coordination, monitoring, and management of operations during events as assigned
Oversees activities at designated locations such as parks, pavilions, halls, City-owned facilities, and public areas
Coordinates and trains special event volunteers and part-time event staff as needed
Recommends, reviews, books, and contracts vendors, talent, and performers for City events
Responsible for creating, updating, and implementing rental agreements for all rental facilities
Enforces City policies and procedures with event vendors, entertainment, performers, facility renters, event sponsors, staff
Assists with event scripts to ensure proper synchronization of activities and clear communication
Serves as City liaison coordinating activities with community organizations and merchants as assigned
Recommends and participates in enhancements to existing events and development of future events
Handles event support functions including site layout, maps, maintaining event calendar, managing budgets, maintaining documentation, and preparing reports
Assists in the development, design, and editing of event marketing plans and materials using all media forms including social media
Provides event information and schedules to the Communication and Marketing team for community marketing materials
Proactively handles event issues and responds to emergencies
Identifies and reports maintenance and repair needs
Works a flexible schedule including days, evenings, weekends, and holidays
Performs other duties as assigned

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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