Job Overview
Employment Type
Full-time
Compensation
Type:
Hourly
Rate:
Range $20.50 - $29.50
Work Schedule
Standard Hours
Flexible
Benefits
Medical insurance
Dental Insurance
Vision Insurance
Life insurance
Paid Time Off
Retirement Plan
Disability insurance
Job Description
Holland & Hart LLP is a well-established professional services law firm recognized for its commitment to delivering exceptional legal services to a diverse clientele. With a strong reputation for excellence and client-focused solutions, the firm operates across multiple locations and emphasizes a supportive and collaborative work environment. Holland & Hart LLP prides itself on fostering a culture that values creativity, precision, and professional growth, making it an attractive employer for those seeking a meaningful and impactful career in the professional services sector.
The Event Coordinator role at Holland & Hart LLP plays a crucial part within the firm’s event man... Show More
The Event Coordinator role at Holland & Hart LLP plays a crucial part within the firm’s event man... Show More
Job Requirements
- exceptional attention to detail and commitment to producing accurate high-quality work across all deliverables
- ability to see the big picture while remaining flexible, calm, and solutions oriented under pressure
- proven problem-solving and critical-thinking skills with sound judgment and accountability
- strong organizational and project management skills with ability to manage multiple priorities and meet deadlines in a fast-paced environment
- high degree of motivation, initiative, and ownership with strong sense of responsibility and client service
- excellent written and verbal communication skills to communicate clearly and diplomatically with attorneys, vendors, and colleagues
- produce error-free materials by thoroughly reviewing all event documents and communications for accuracy
- demonstrate initiative by anticipating needs and offering solutions while aligning with event goals and manager direction
- proven ability to compile and analyze event data including manifests, budgets, and post-event results
- ensure proficiency in Microsoft Office and event management platforms such as Cvent
- collaborative team player who contributes to process improvement, efficiency, and innovation within the team
Job Qualifications
- 3-4 years of experience in event coordination or hospitality preferably within a professional services environment
- proven experience supporting large-scale events, conferences, or client programs
- proficient in Microsoft Office (Word, Excel, PowerPoint) with ability to learn new technologies
- strong communication and interpersonal skills with professionalism and diplomacy
- exemplary writing ability including grammar, spelling, and proofreading
- strong organizational and time management skills to balance multiple priorities
- bachelor’s degree in marketing, communications, business, hospitality management, or related field preferred
- experience managing branded giveaways, promotional products, or gifting programs
- familiarity with CRM systems and basic audio visual coordination
- experience using Cvent or similar event management software
Job Duties
- Collaborate with the Event Manager to plan and deliver in-person, virtual, and hybrid events such as client receptions, conferences, sponsorship events, and retreats
- coordinate logistics including venue research and booking, catering, audio visual and technology setup, guest lists, registration, event materials, and onsite support
- utilize Cvent and other event technology platforms to manage requests, develop event apps, coordinate communications and content
- partner with Communications and Creative teams to prepare event materials ensuring brand consistency
- manage distribution of invitations, track RSVPs, and maintain accurate event data within Cvent and CRM systems
- maintain organized event files and project timelines to ensure clear communication and status updates
- support post-event processes including compiling feedback, reconciling budgets, preparing recaps, and coordinating follow-ups
- track event metrics to identify opportunities for efficiency and engagement improvement
- provide proactive operational support to the Event Manager ensuring consistent event execution
- research venues, vendors, and emerging trends to enhance attendee experience and planning
- oversee selection, ordering, and distribution of branded giveaways and client gifts, ensuring accurate inventory control
- develop and manage gifting request processes for consistency and timely delivery
- track inventory, expenses, and budgets related to promotional items and gifting
- assist with budget monitoring, reconciliation, and vendor invoice processing
- maintain the events calendar and report event details accurately within platforms
- compile post-event feedback to inform continuous improvement
- collaborate with business development to align events with client engagement goals
- work with vendors and service providers to manage timelines and quality of execution
- coordinate shipping logistics with the office services team
- perform additional duties as assigned with flexibility and commitment to firm objectives
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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