Events Coordinator

Arvada, CO, USA|Remote, Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Hourly

Rate:

Range $20.50 - $29.50

Work Schedule

Standard Hours

Flexible

Benefits

Medical insurance

Dental Insurance

Vision Insurance

Life insurance

Paid Time Off

Retirement Plan

Disability insurance

Job Description

Holland & Hart LLP is a well-established professional services law firm recognized for its commitment to delivering exceptional legal services to a diverse clientele. With a strong reputation for excellence and client-focused solutions, the firm operates across multiple locations and emphasizes a supportive and collaborative work environment. Holland & Hart LLP prides itself on fostering a culture that values creativity, precision, and professional growth, making it an attractive employer for those seeking a meaningful and impactful career in the professional services sector.

The Event Coordinator role at Holland & Hart LLP plays a crucial part within the firm’s event man... Show More

Job Requirements

exceptional attention to detail and commitment to producing accurate high-quality work across all deliverables
ability to see the big picture while remaining flexible, calm, and solutions oriented under pressure
proven problem-solving and critical-thinking skills with sound judgment and accountability
strong organizational and project management skills with ability to manage multiple priorities and meet deadlines in a fast-paced environment
high degree of motivation, initiative, and ownership with strong sense of responsibility and client service
excellent written and verbal communication skills to communicate clearly and diplomatically with attorneys, vendors, and colleagues
produce error-free materials by thoroughly reviewing all event documents and communications for accuracy
demonstrate initiative by anticipating needs and offering solutions while aligning with event goals and manager direction
proven ability to compile and analyze event data including manifests, budgets, and post-event results
ensure proficiency in Microsoft Office and event management platforms such as Cvent
collaborative team player who contributes to process improvement, efficiency, and innovation within the team

Job Qualifications

3-4 years of experience in event coordination or hospitality preferably within a professional services environment
proven experience supporting large-scale events, conferences, or client programs
proficient in Microsoft Office (Word, Excel, PowerPoint) with ability to learn new technologies
strong communication and interpersonal skills with professionalism and diplomacy
exemplary writing ability including grammar, spelling, and proofreading
strong organizational and time management skills to balance multiple priorities
bachelor’s degree in marketing, communications, business, hospitality management, or related field preferred
experience managing branded giveaways, promotional products, or gifting programs
familiarity with CRM systems and basic audio visual coordination
experience using Cvent or similar event management software

Job Duties

Collaborate with the Event Manager to plan and deliver in-person, virtual, and hybrid events such as client receptions, conferences, sponsorship events, and retreats
coordinate logistics including venue research and booking, catering, audio visual and technology setup, guest lists, registration, event materials, and onsite support
utilize Cvent and other event technology platforms to manage requests, develop event apps, coordinate communications and content
partner with Communications and Creative teams to prepare event materials ensuring brand consistency
manage distribution of invitations, track RSVPs, and maintain accurate event data within Cvent and CRM systems
maintain organized event files and project timelines to ensure clear communication and status updates
support post-event processes including compiling feedback, reconciling budgets, preparing recaps, and coordinating follow-ups
track event metrics to identify opportunities for efficiency and engagement improvement
provide proactive operational support to the Event Manager ensuring consistent event execution
research venues, vendors, and emerging trends to enhance attendee experience and planning
oversee selection, ordering, and distribution of branded giveaways and client gifts, ensuring accurate inventory control
develop and manage gifting request processes for consistency and timely delivery
track inventory, expenses, and budgets related to promotional items and gifting
assist with budget monitoring, reconciliation, and vendor invoice processing
maintain the events calendar and report event details accurately within platforms
compile post-event feedback to inform continuous improvement
collaborate with business development to align events with client engagement goals
work with vendors and service providers to manage timelines and quality of execution
coordinate shipping logistics with the office services team
perform additional duties as assigned with flexibility and commitment to firm objectives

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

You may be also interested in: