Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $52,000.00 - $57,000.00
Work Schedule
Standard Hours
Benefits
Medical insurance
prescription drug coverage
Dental Insurance
Vision Insurance
Life and AD&D insurance
flexible spending accounts
long-term disability insurance
Paid holidays
Paid sick leave
Paid vacation
Teacher Retirement System enrollment
Health and wellness programs
professional development resources
Educational release time
Tuition Assistance
Employee wellness programs
Job Description
Texas A&M University, located in College Station, Texas, is a prestigious public research university known for its commitment to excellence, leadership, and innovation. The Graduate and Professional School at Texas A&M University is dedicated to enhancing the graduate student experience by offering high-quality support for interdisciplinary programs, research activities, and professional development. This department focuses on fostering an environment where graduate students can thrive personally and professionally while advancing creative scholarship and scientific inquiry. Texas A&M University combines a rich tradition with a vibrant campus life that includes cultural events, outstanding recreation facilities, and community engagement, all within a reasonable... Show More
Job Requirements
- Bachelor's degree or equivalent combination of education and experience
- Four years of experience in program coordination, event planning, or student engagement
- Ability to operate a university golf cart
- Strong organizational and communication skills
- Ability to manage multiple projects simultaneously
- Proficiency with CRM and event management tools
- Ability to work collaboratively with university departments and external vendors
- Experience in budget monitoring and financial record keeping
Job Qualifications
- Bachelor's degree in applicable field or equivalent combination of education and experience
- Four years of experience in program coordination, event planning, or student engagement with demonstrated event management skills
- Master's degree in higher education administration, student affairs, communications, hospitality management, or a related field preferred
- Five or more years of experience in event planning or program coordination, preferably in higher education
- Experience working with graduate students, faculty, and staff
- Supervisory experience managing student employees or volunteers
- Proficiency with event management and CRM systems such as SLATE or Cvent
- Certified Meeting Professional (CMP) or similar certification preferred
- Experience developing and executing communication strategies
- Ability to use data and feedback to assess program effectiveness
- Knowledge of university administrative practices including budget and financial analysis
- Familiarity with Texas A&M business systems such as FAMIS, AggieBuy, Concur, and Workday
- Strong leadership, management, and communication skills
Job Duties
- Lead the planning, coordination, and execution of major graduate student events such as Graduate Commencement, New Graduate Student Orientation, and the Graduate Awards Ceremony
- Develop event concepts, timelines, and run-of-show documents
- Manage all event logistics including venue reservations, catering, audiovisual needs, decor, and accommodations
- Coordinate with university departments, vendors, and external service providers such as photographers, rentals, and transportation
- Serve as the primary point of contact for events to address inquiries and resolve issues
- Oversee event schedules and coordinate entertainment or special activities
- Recruit, train, and supervise student employees or volunteers supporting event operations
- Assign tasks, set schedules, and provide performance feedback to student staff
- Develop and execute communication plans to promote events and engage stakeholders
- Prepare and distribute announcements, invitations, programs, and marketing materials across multiple platforms
- Coordinate with communications team and university partners
- Maintain contact lists and manage guest lists, invitations, and RSVPs using CRM/event management tools
- Ensure timely and accurate communication before, during, and after events
- Monitor and manage event budgets ensuring alignment with financial guidelines and priorities
- Track expenditures, reconcile costs, and provide budget updates to leadership
- Forecast event-related needs and allocate resources
- Coordinate purchasing and vendor payments in compliance with university policies
- Maintain accurate financial records and documentation
- Utilize CRM systems and program management tools to support event planning and evaluation
- Track registrations, attendance, and participant data
- Compile post-event data and metrics for assessment and future planning
- Assist with special projects, administrative tasks, and operational needs during peak periods
- Perform other duties as assigned to support the Graduate and Professional School's mission and goals
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
We didn't receive the exact location for this job posting,
please contact the employer.
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