Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $59,000.00 - $63,000.00
Work Schedule
Flexible
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
competitive salary
Employee wellness programs
Professional development opportunities
Job Description
The Simons Foundation is a private foundation dedicated to advancing the frontiers of research in mathematics and the basic sciences. Located in New York City, the foundation supports research activities that address fundamental problems, expand the collective scientific understanding of the world, and promote growth in the scientific community. With a commitment to inclusion and diversity, the Simons Foundation fosters an environment that encourages collaboration and innovation among its staff and the scientific partners it supports. This respected institution is known for hosting and organizing numerous scientific meetings, workshops, and conferences that facilitate knowledge sharing across multiple disciplines within the... Show More
Job Requirements
- Bachelor's degree
- At least two years of previous events experience
- Proven ability to work with diverse client groups
- Experience managing budgets and logistics
- Ability to build and maintain good working relationships
- Ability to work independently and in a team
- Skilled at meeting tight deadlines and handling details
- Adaptable to changing situations and creative in problem-solving
- Experience with on-site event management including setup and registration
- Excellent communication and troubleshooting skills
- Willingness to work evenings, early mornings, weekends and travel
- Proficient in Microsoft Word and Excel
- Physical ability to move supplies up to 20 pounds
- Capable of navigating multiple buildings and event spaces
Job Qualifications
- Bachelor's degree
- At least two years of events experience
- Proven effectiveness working with diverse groups and managing budgets
- Ability to foster strong working relationships internally and externally
- Ability to work independently and as a team player
- Skilled at managing projects with tight deadlines
- Adaptability to change with creative problem-solving
- Experience with on-site event management and audio/visual needs
- Excellent oral and written communication skills
- Strong troubleshooting and judgment skills
- Willingness to work evenings, mornings, weekends, and travel
- High proficiency in Microsoft Word and Excel
- Previous work in research or academic settings preferred
- Knowledge of audiovisual equipment and desktop publishing preferred
- Experience with Cvent or similar event software preferred
- Experience with Sortly or similar inventory software preferred
Job Duties
- Support logistics before, during, and after events including transportation, facilities, and meals
- Communicate beverage and meal needs to per diem staff
- Serve as main contact for series events like Presidential Lectures and Flatiron Seminar Series
- Review events assistance requests and assign tasks
- Supervise or create production collateral such as badges and program materials
- Assist with event check-in and on-site tasks
- Track and manage inventory through Sortly and procure necessary supplies
- Maintain event calendar and track event counts
- Research and maintain contacts for off-site venues and catering
- Research new event supplies for efficient or unique presentations
- Perform other assigned duties
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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