Events Associate (6299U), Center for Effective Global Action - 81561
Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $74,700.00 - $85,205.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Vision Insurance
Paid Time Off
Retirement Plan
Professional Development
Employee Resource Groups
Job Description
The University of California, Berkeley, is renowned globally for its academic prowess, groundbreaking research, and commitment to fostering an inclusive, diverse community. Founded in 1868, Berkeley has cultivated an environment where openness, freedom, and belonging thrive, supporting students, faculty, and staff alike. UC Berkeley emphasizes equity and social justice, positioning education as a fundamental element for societal transformation and encourages a culture that nurtures continuous learning and professional development. The university hosts numerous employee resource groups aimed at supporting diverse communities, reflective of California's rich multicultural landscape. This supportive culture enables staff to realize their full potential, encouraging engagement and... Show More
Job Requirements
- Bachelor's degree in related area and/or equivalent experience/training
- at least one year of relevant work experience related to event planning and management, including organizing and implementing complex logistical components of high-stakes, high-visibility events
- well-organized with strong administrative skills
- outstanding attention to detail
- ability to multitask to meet deadlines
- self-directed and intrinsically motivated
- proven capacity to manage work independently
- strong skills in planning, analysis, problem-anticipation and solving
- customer service skills
- ability to investigate solutions independently
- experience with event management platforms and digital communication tools
- excellent written and verbal communication skills
- ability to work in a diverse, inclusive, and multicultural environment
- flexibility and adaptability under pressure
- knowledge of administrative operations including budget creation, scheduling, and workflow management
- ability to learn UC Berkeley/public entity policies and processes quickly
Job Qualifications
- At least one year of relevant work experience related to event planning and management, including organizing and implementing complex logistical components of high-stakes, high-visibility events
- well-organized, strong administrative skills, outstanding attention to detail, and ability to multitask to meet deadlines
- self-directed, intrinsically motivated
- proven capacity to manage work independently
- strong skills in short- and long-term planning, analysis, problem-anticipation and -solving, and customer service
- ability to independently investigate solutions to administrative challenges and anticipate leadership and partner needs
- bachelor's degree in related area and/or equivalent experience/training
- skilled written and verbal communicator who displays tact and political acumen to effectively represent CEGA and the UC Berkeley campus
- experience tailoring events and communications to distinct audiences
- strategic thinker
- demonstrated professionalism and discretion, and exhibits good judgment when sharing information
- comfortable and adept at working in a diverse, inclusive, and multicultural work environment
- positive can-do attitude, a sense of humor, and demonstrated ability to work diplomatically, proactively, and with integrity across a variety of constituencies
- ability to remain flexible, adapt to change, and stay cool under pressure
- strong competency with Eventbrite, Google Suite, Zoom, WordPress, and other digital applications (e.g. MailChimp, Salesforce, etc.), in addition to AV experience for in-person events
- strong design and data visualization skills and competency in Adobe Creative Suites
- experience using Google Analytics to analyze metrics and generate insights
- subject-matter expertise in and follower of events in the San Francisco Bay Area, United States, and internationally related to CEGA's work and global development broadly
- knowledge of a variety of administrative operations, such as budget creation, calendars and scheduling, workflow management
- experience with and/or can quickly learn UC Berkeley/public entity policies, procedures, processes related to human resources, procurement, vendoring, and reimbursements/payments
Job Duties
- Identify and coordinate event venues, catering, and other vendor activities, including vendor registration, coordination, and payment
- book all speaker and participant travel, liaising with speakers and guests as needed
- advise colleagues on the design and management of timelines, budgets, print materials, volunteers, and communication strategies, with input from key stakeholders
- support communications and outreach strategies, establish and maintain event webpages, lead on event promotion and registration, and manage social media coverage
- process reimbursements related to travel and procurement of event-related materials
- take responsibility for other post-event administrative activities, including process documentation, post-event debriefs and write-ups, and reporting on key performance indicators (KPIs)
- draft social media posts with oversight and review from Communications Manager
- manage CEGA's Working Paper Series, including soliciting and posting new content from staff and faculty affiliates
- assist in the development, design, and dissemination of multimedia and print collateral related to events and otherwise
- identify key narratives in the global development community and suggest how CEGA can engage with external events and other opportunities
- develop new Key Performance Indicators (KPIs) for Communications and Events and monitor web and digital media analytics, report metrics, and trends to track progress and better understand user groups
- contribute to organizational effectiveness, knowledge management, development activities, and other duties as assigned in support of CEGA
- actively participate in Center-wide activities, including weekly staff meetings, annual staff retreat, maintenance of standard operating procedures, internal working groups, staff recruitment and onboarding, performance management, and core other activities
- allocate time monthly to pursue professional development goals
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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