Job Overview
Employment Type
Full-time
Work Schedule
Flexible
Benefits
Hybrid work schedules
Flexible work environment
generous PTO
Paid holidays
specialized training
Continuing Education
professional licensing
intern development programs
University of Parkhill
multiple health plan options
FSA for dependent care
HSA contributions
employer 401k contribution
Employer-paid basic life
short/long term disability coverage
performance bonuses
Mental health care
culture committees
Wellness Program
charitable giving match
Job Description
Parkhill is one of the largest architectural and engineering firms in the Southwest, with 14 offices located throughout Texas, New Mexico, and Oklahoma. At the core of Parkhill's mission is building community; they invest in extraordinary people who love investing in their communities. More than just planners, architects, and engineers, the team at Parkhill consists of neighbors who choose to live and work in the communities they serve. The company offers a collaborative environment that supports professional growth, whether you are a recent graduate or an experienced professional. Work culture emphasizes flexibility, continuous training, and community engagement, aiming to create... Show More
Job Requirements
- Bachelor’s degree in marketing, communications, event management, or related field or equivalent experience
- 3-5 years of event coordination, trade show management or marketing support experience
- Proficiency in Microsoft Office
- Familiarity with project management tools such as Asana, Monday.com
- Experience with event management platforms like Swoogo, Cvent and RSVP systems
- Highly organized, detail-oriented, service-minded, and adaptable
- Ability to work on multiple events simultaneously under tight deadlines and prioritize assignments accordingly
- Ability to travel as needed for meetings, events and trade shows with occasional evening and weekend travel requirements
- Capable of providing effective assistance at the tradeshow booth as needed
- Excellent budget management and time management skills
Job Qualifications
- Bachelor’s degree in Marketing, Communications, Event Management, or related field or equivalent experience
- 3-5 years of event coordination, trade show management or marketing support experience
- Proficiency in Microsoft Office
- Familiarity with project management tools such as Asana, Monday.com
- Experience with event management platforms like Swoogo, Cvent and RSVP systems
- Highly organized, detail-oriented, service-minded, and adaptable
- Ability to work on multiple events simultaneously under tight deadlines and prioritize assignments accordingly
- Ability to travel as needed for meetings, events and trade shows with occasional evening and weekend travel requirements
- Capable of providing effective assistance at the tradeshow booth as needed
- Excellent budget management and time management skills
Job Duties
- Maintain a master calendar of internal and external events with deadlines, milestones and applicable attendee lists for calendar invites
- Support event planners with logistics tracking, RSVP lists, and vendor coordination
- Capture lessons learned, participation metrics, and event feedback for continuous improvement
- Oversee promotional item inventory via Parkhill’s third-party supplier, managing requests, budgets, and restocking
- Ensure promotional items align with Parkhill brand and quality standards
- Prepare a trade show budget and monitor overall event spend to ensure fiscal responsibility and that budget parameters are met
- Track budgets and provide reporting on event participation, promotional spend, and utilization
- Provide logistics support including meeting/event materials preparation, event website creation and maintenance utilizing the Swoogo platform, rooming list management, and monitoring event communication email inbox and providing timely responses
- Participate in onsite meeting, event and trade show execution as needed
- Collaborate with other divisions to ensure accurate and effective data input into Parkhill’s CRM
- Plan, organize, and manage Parkhill’s participation in trade shows by handling all logistical aspects such as booth setup, booth transportation, promotional materials
- Oversee trade show preparation including booth/sponsorship selection and payment, order booth from the trade show storage company’s portal, coordinate booth setup and teardown, determine and place show services order, conference registrations, hotel reservations, client meal functions and reservations, show labor, promotional orders and transportation/shipping, booth staff schedules for adequate coverage and show communications
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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