Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $58,000.00 - $63,800.00
Work Schedule
Standard Hours
Benefits
Medical insurance
Dental Insurance
Vision Insurance
401k Match
Paid Time Off
Paid holidays
Employee assistance program
Job Description
The Latin GRAMMY Cultural Foundation, established by the Latin Recording Academy in 2014, is a charitable organization dedicated to fostering opportunities for the next generation of Latin music creators. Through scholarships, educational programs, grants, and connections to creators and industry professionals, the Foundation plays a pivotal role in advancing Latin music culture and its makers. As part of a larger ecosystem that includes the Recording Academy, the Latin Recording Academy, MusiCares, and the GRAMMY Museum, the Foundation operates within a framework dedicated to preserving music heritage, advancing educational outreach, and supporting the music community's welfare worldwide. This multifaceted network not... Show More
Job Requirements
- Bachelor’s degree or equivalent experience in Business Administration Hospitality Communications or a related field
- 3 to 5 plus years of relevant nonprofit operations event management and administration experience
- proven experience managing event logistics from start to finish
- strong budget tracking and financial processing skills
- fluent in Spanish and English
- proficiency in Microsoft Office and CRM software
- excellent organizational and communication skills
- ability to work in a fast-paced environment and manage multiple priorities
- availability to travel both domestically and internationally
- ability to lift and/or move up to 60 pounds
Job Qualifications
- Bachelor’s degree or equivalent experience in Business Administration Hospitality Communications or a related field
- 3 to 5 plus years of hands-on experience in nonprofit operations event management and administration
- proven experience managing event logistics from start to finish
- strong budget tracking and financial processing skills
- excellent problem-solving skills with the ability to make quick effective decisions in a fast-paced environment
- proficiency in Microsoft Office Suite Outlook Word Excel PowerPoint and in project management and CRM software e g ClickUp Salesforce or similar
- must be fluent in Spanish and English Portuguese a plus with excellent written and verbal communication skills
- strong organizational skills and high attention to detail with the ability to prioritize follow through and meet deadlines
- exceptional customer service skills with a collaborative positive attitude and commitment to teamwork
- ability to build and maintain strong working relationships with staff board members donors and external partners
- availability and willingness to travel domestically and internationally as needed
Job Duties
- Manage and execute all logistics for 4 to 6 annual events including internal external and donor-relations functions
- coordinate all event-day operations including venue selection vendor management catering A V production and staffing
- create and manage event production materials such as run-of-shows call sheets presentations and briefing documents for leadership
- oversee event-related logistics including transportation accommodations and safety protocols
- support post-event analysis by tracking key metrics collecting attendee feedback and reporting on outcomes and budget adherence
- manage and track event and project budgets ensuring accurate reporting cost-efficiency and alignment with financial goals
- process and track invoices new vendor forms vendor payments and expense reports in a timely manner by coordinating with the Finance team
- oversee vendor contracts ensuring deliverables are met and payments are processed according to agreements
- coordinate with Labyrinth to ensure compliance filings are completed in a timely fashion
- assist the Senior Director with tracking departmental operational budgets and expenses
- maintain organized files and records of vendors contracts and financial documentation
- utilize Salesforce and other platforms to track stakeholder records and operational activities
- coordinate all logistics for two annual Board of Directors meetings including scheduling venue tech setup and travel
- prepare and distribute board packets agendas and supporting materials in advance of meetings
- attend board meetings to take and transcribe accurate minutes
- provide administrative support to the Senior Director including coordinating team meetings and preparing reports or presentations
- coordinate travel logistics and process expense reports for board members and team as needed
- maintain organized electronic and physical filing systems for the department
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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