Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $58,000.00 - $63,800.00
Work Schedule
Standard Hours
Benefits
Medical insurance
Dental Insurance
Vision Insurance
401k Match
Paid Time Off
Travel opportunities
Professional Development
Job Description
The Latin GRAMMY Cultural Foundation, established by the Latin Recording Academy in 2014, is a renowned charitable organization dedicated to creating opportunities for the next generation of Latin music creators. The Foundation operates under the umbrella of the Latin Recording Academy, an international, membership-based organization serving Spanish- and Portuguese-speaking recording artists, musicians, songwriters, producers, and other creative and technical recording professionals. The Latin Recording Academy itself is part of the broader Recording Academy family, which represents the voices of performers, songwriters, producers, engineers, and all music professionals globally. The Recording Academy is committed to ensuring that the recording arts remain... Show More
Job Requirements
- Bachelor's degree or equivalent experience
- 3 to 5+ years of nonprofit operations and event management experience
- Proven event logistics management skills
- Strong budget and financial processing capabilities
- Proficiency in Microsoft Office and CRM software
- Fluent in Spanish and English
- Excellent organizational and communication skills
- Ability to travel as required
- Physical ability to stand, walk, sit for long periods, and lift up to 60 pounds
Job Qualifications
- Bachelor's degree or equivalent experience in business administration, hospitality, communications, or a related field
- 3 to 5+ years of experience in nonprofit operations, event management, and administration
- Proven experience managing full-cycle event logistics
- Strong budget tracking and financial processing skills
- Excellent problem-solving and decision-making abilities in fast-paced environments
- Proficiency in Microsoft Office Suite and project management and CRM software such as ClickUp and Salesforce
- Fluent in Spanish and English with excellent communication skills
- Strong organizational skills with high attention to detail
- Exceptional customer service skills with a collaborative attitude
- Ability to build and maintain relationships with staff, board members, donors, and partners
- Availability and willingness to travel domestically and internationally
Job Duties
- Manage and execute logistics for 4 to 6 annual events including internal, external, and donor functions
- Coordinate event-day operations including venue selection, vendor management, and staffing
- Create and manage event production materials such as run-of-shows and briefing documents
- Oversee event-related logistics including transportation, accommodations, and safety protocols
- Support post-event analysis by tracking key metrics, collecting feedback, and reporting outcomes
- Manage and track event and project budgets ensuring accuracy and cost efficiency
- Process invoices and vendor payments in coordination with Finance
- Oversee vendor contracts ensuring deliverables and payments
- Coordinate compliance filings with Labyrinth
- Assist in tracking departmental budgets and expenses
- Maintain organized records of vendors, contracts, and financial documents
- Utilize Salesforce for stakeholder and operational tracking
- Coordinate logistics for two annual Board meetings including scheduling and travel
- Prepare and distribute board meeting materials
- Take and transcribe minutes during board meetings
- Provide administrative support including coordinating meetings and preparing reports
- Coordinate travel and process expense reports for board and staff
- Maintain electronic and physical filing systems
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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